Parish Administrative Assistant — Flexible, Part-Time

Allsaintsnorthfield; Northfield (MN); Hybrid; USD 28,000 - 30,000; Part time

Job summary

All Saints Episcopal Church seeks an organized, personable Administrative Assistant to support daily parish operations. This part-time role centralizes administrative tasks, freeing clergy and leaders to focus on ministry.

The position combines in-office duties with flexible remote work for correspondence and light tasks. The role involves calendar management, mailings, record-keeping, vendor coordination, and helping with Vestry and committee meetings.

Qualifications

• Strong organizational skills and follow-through.
• Excellent written and interpersonal communication with parishioners, visitors, and vendors.
• Proficiency with Google Workspace; willingness to learn church management software.
• Maintain strict confidentiality of parish records and finances.
• Self-starting, proactive communication with clergy and Vestry.
• Willingness to learn Episcopal Church structures and language.

Responsibilities

• Monitor parish email inbox and voicemail; route inquiries to staff or volunteers.
• Maintain parish calendar with events and meetings.
• Print and distribute meeting minutes; file digitally.
• Renew subscriptions and licenses; support pledges with Treasurer.
• Order office and worship supplies; assist Rector for Vestry meetings.
• Coordinate vendor scheduling for facilities; manage service needs.
• Track building maintenance and assist with minor projects.
• Assist with invoices, vendor W-9s, and onboarding paperwork.
• Ensure Safe Church training compliance and report renewals.
• Register lay delegates for Diocesan Convention annually.

Skills

Organizational skills

Communication skills

Google Workspace

Confidentiality

Self-starter

Episcopal familiarity

Tools

Google Workspace

Job description

All Saints Episcopal Church seeks an organized, personable Administrative Assistant to support daily parish operations. This part-time role centralizes administrative tasks, freeing clergy and leaders to focus on ministry.

The position combines in-office duties with flexible remote work for correspondence and light tasks. The role involves calendar management, mailings, record-keeping, vendor coordination, and helping with Vestry and committee meetings.