Parish Administrative Assistant & Communications Lead

Diocese of Gaylord; Petoskey (MI); On-site; USD 35,000 - 50,000; Full time

Job summary

The Diocese of Gaylord seeks an Administrative Assistant for Saint Francis Xavier’s parish. The role focuses on front-desk duties, calendar management, communications, and bulletin preparation, supporting the Pastor and office manager.

Ideal candidates are practicing Catholics with strong organizational skills, confidentiality, and proficiency in MS Office; willingness to learn church software and participate in diocesan trainings.

Qualifications

• High School Diploma required or equivalent; Associates degree preferred.
• 2-3 years of office experience; strong secretarial background helpful.
• Demonstrates integrity and ability to maintain confidentiality.
• Proficient in MS Office applications; willingness to learn church software.
• Strong organization and planning skills; attention to detail.

Responsibilities

• Answer and direct parish office calls or messages.
• Respond to parish emails and organize electronic filing.
• Maintain parish calendar for appointments, meetings and events.
• Attend parish staff meetings and diocesan trainings/workshops.
• Prepare parish bulletin and announcements; submit for Pastor approval.
• Establish and maintain office record-keeping filing systems.

Skills

Organization

Multi-tasking

Discretion/Confidentiality

Communication

Education

High School Diploma

Associates Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Job description

The Diocese of Gaylord seeks an Administrative Assistant for Saint Francis Xavier’s parish. The role focuses on front-desk duties, calendar management, communications, and bulletin preparation, supporting the Pastor and office manager.

Ideal candidates are practicing Catholics with strong organizational skills, confidentiality, and proficiency in MS Office; willingness to learn church software and participate in diocesan trainings.