Administrative Assistant

Diocese of Gaylord; Petoskey (MI); On-site; USD 35,000 - 50,000; Full time

Job summary

The Diocese of Gaylord seeks an Administrative Assistant for Saint Francis Xavier’s parish. The role focuses on front-desk duties, calendar management, communications, and bulletin preparation, supporting the Pastor and office manager.

Ideal candidates are practicing Catholics with strong organizational skills, confidentiality, and proficiency in MS Office; willingness to learn church software and participate in diocesan trainings.

Qualifications

• High School Diploma required or equivalent; Associates degree preferred.
• 2-3 years of office experience; strong secretarial background helpful.
• Demonstrates integrity and ability to maintain confidentiality.
• Proficient in MS Office applications; willingness to learn church software.
• Strong organization and planning skills; attention to detail.

Responsibilities

• Answer and direct parish office calls or messages.
• Respond to parish emails and organize electronic filing.
• Maintain parish calendar for appointments, meetings and events.
• Attend parish staff meetings and diocesan trainings/workshops.
• Prepare parish bulletin and announcements; submit for Pastor approval.
• Establish and maintain office record-keeping filing systems.

Skills

Organization

Multi-tasking

Discretion/Confidentiality

Communication

Education

High School Diploma

Associates Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Job description

Saint Francis Xavier’s Administrative Assistant is people oriented, understands the Catholic faith, can multi-task, has an understanding of secretarial duties, and is highly organized. The office administrative assistant will report to the Pastor and office manager.

Essential Duties and Responsibilities

• Answers and directs office telephone calls or messages.
• Responds to parish emails in a timely fashion. Organizes and electronically files emails.
• Maintains parish calendar with scheduled appointments, meetings and special events.
• Participates in parish staff meetings and diocesan workshops/trainings.
• Prepares parish bulletin, parish announcements, and other communications.When completed gives to Pastor for final approval.
• Establishes and maintains office record-keeping filing systems.

Required Qualifications

• Ideally a practicing Catholic in good standing with the Church.
• High School diploma, associates degree preferred, with 2-3 years of experience in an office setting.
• Possesses a high degree of integrity and confidentiality.
• Have good computer and typing skills. Have knowledge of Microsoft Officeapplications - Word, Excel, PowerPoint, and Publisher. Be willing to learn churchsoftware.
• Strong organization and planning skills.
• Proven high level of attention to detail, and proficiency at multi-tasking.

PHYSICAL REQUIREMENTS

• Prolonged Periods of sitting at a desk and working with hands in repetitive motion tasks.
• Requires some standing, stooping and bending.