Paralegal (Commercial Leasing)

Sudberry Properties, Inc.; San Diego (CA); On-site; USD 34,000 - 55,000; Part time

Job summary

Sudberry Properties, Inc. is seeking an experienced leasing support professional for a part-time role in San Diego.

The candidate will assist the Director of Leasing with requested tasks, pre-review leases, prepare redlines, and coordinate with attorneys on abstracts and critical dates. Responsibilities include maintaining calendars, rent rolls, reports, and tracking lease provisions; handling credit checks, coordinating with lenders, and managing lease-related documents.

Qualifications

• 5+ years of experience in leasing support or related field.
• Ability to coordinate complex tasks under heavy workload and deadlines.
• Excellent verbal and written communication skills.

Responsibilities

• Aid the Director of Leasing (DOL) with requested tasks.
• Pre-review lease documents and note issues or questions.
• Prepare redlines, issues lists, and other documents as requested.
• Prepare and coordinate with attorneys Lease Abstracts and ensure critical dates are tracked.
• Maintain dates in calendars/spreadsheets for each project by tenant.
• Prepare lease summaries/rent rolls and update with new LOIs or leases.
• Collect and maintain credit information and background checks on tenants.
• Create and maintain leasing reports.
• Track Tenant Exclusives and other lease provisions.
• Prepare Lease Execution Checklist for landlord execution.
• Prepare lease routing emails to Sudberry Team.
• Work with attorneys and DOL on lease negotiations.
• Review and route leasing invoices with DOL.
• Provide due diligence to tenants as needed.
• Ensure compliance with lease terms and conditions.
• Communicate with tenants regarding lease matters.
• Assist with leasing document prep for construction loans.
• Support Project Management with leasing info for loan closings.
• Coordinate SNDA preparation/negotiation and delivery to lenders.
• Provide current leasing materials to DOL, President, and brokers for conferences.
• Review and prepare Non-Disclosure Agreements with DOL and COO.
• Prepare Exclusive Authorizations to Represent and renewals with DOL.
• Update, secure and organize electronic leasing files.

Job description

Overview:

This position requires an experienced professional who is detailed, organized, self-sufficient, motivated, dedicated, reliable, and capable of exercising good judgment. The candidate should possess excellent verbal and written communication skills, have the ability to keep up with and complete recurring monthly tasks in a timely manner, and provide all support required by executives to whom the position reports. The candidate should be capable of working well under a heavy workload and sustained pressure.

Duties & Responsibilities:

• Aid the Director of Leasing ("DOL") of the Company with any and all requested tasks.
• Pre-review of legal documents (e.g. lease documents as requested) and note issues or questions.
• Prepare redline of Leases, Issues Lists, and other documents as requested.
• Prepare and coordinate with attorneys Lease Abstracts and ensure critical dates are tracked.
• Maintain Important Dates in/on calendar/spreadsheet with key development, delivery, for each project by tenant, as applicable.
• Prepare and maintain detailed Development Lease Summaries/Rent Rolls. Update each time a Letter of Intent or Lease is signed, or as needed.
• Collect and maintain credit information and background checks on all new tenants as individuals and as an entity against the Treasury Department's SDN list.
• Create and maintain leasing reports
• Track Tenant Exclusives/other key provisions of the lease.
• Prepare Lease Execution Checklist to attach to leases for Landlord execution.
• Prepare lease routing emails to the Sudberry Team.
• Work closely with attorneys and DOL on lease negotiations
• Review and route leasing commission invoices with DOL.
• Provide due diligence to tenants as needed
• Ensure compliance with lease terms and conditions.
• Communicate with tenants regarding lease-related matters
• Assist with leasing document preparation for construction loans
• Support Project Management team with Leasing information for loan closings.
• Coordinate with tenant, preparation and negotiation of SNDA's with counsels (Lender's, Tenant's and Internal) and delivery of executed documents to Lender
• Obtain and provide current leasing materials as needed to DOL, President, and brokers for ICSC conferences.
• Review and prepare Non-Disclosure Agreements with DOL and COO.
• Prepare Exclusive Authorizations to Represent (broker listing agreement) and renewals with DOL.
• Update, maintain, secure and organize electronic leasing files and related files for easy access/retrieval of documents

Other Knowledge and Skills:

• Fluent Word and Excel (required)
• PDF editing & Claude AI familiarity (a plus but not a requirement)
• Notary (a plus but not a requirement)

Job Type: Part-time

Experience:

5+ years

Sudberry Properties is an Equal Opportunity Employer. Veterans and Disabled.