Real Estate Paralegal

SimonCRE; Scottsdale (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading real estate firm is seeking an Administrative Coordinator to assist in lease preparation and management. This position requires handling various documentation such as leases, amendments, and escrow management. The ideal candidate should have commercial real estate experience, exceptional organizational skills, and proficiency in Microsoft Office. This is an office-based role requiring adaptability and effective communication skills while working in a fast-paced environment.

Qualifications

• Commercial real estate experience is required.
• Valid Driver’s License is necessary.
• Ability to prioritize multiple projects under strict deadlines.

Responsibilities

• Draft and abstract leases and related documents.
• Manage escrows for property transactions.
• Coordinate project timelines and deadlines.
• Assist with insurance management and tenant notifications.

Skills

Microsoft Office proficiency

Exceptional time management

Excellent communication skills

Organizational skills

Education

High school diploma or equivalent

Four-year college degree (preferred)

Tools

Computer technology

Mac iOS (plus)

Job description

This role reports to the Chief Legal Officer and assists the VP of Leasing and Investments and the Legal Team with the fast-paced, accurate preparation, execution, and abstracting of leases. This individual will also handle estoppels and SNDAs as required for property transactions.

Core Responsibilities

Leasing & Document Preparation

• Draft, proofread, and assemble initial leases, amendments, purchase and sale agreements, easements, and loan documents.
• Abstract final leases and route them for approval, execution, and distribution to tenants.
• Prepare and process executed LOIs, default notices, and lease termination letters.
• Calculate commissions, verify accuracy, and submit broker invoices for payment.
• Process rent increases, lease renewals, and tenant improvement (TI) documentation.

Title, Survey & Escrow Management

• Open and manage escrows for acquisitions and dispositions, coordinating all funding, earnest money, and disbursements.
• Ensure the accurate execution, delivery, and recording of all closing documents and review final title policies.
• Evaluate title documents and surveys to check for easements, restrictions, and the ability to build on the site.
• Aid the Development Team with parcel maps, lot consolidations, lot splits, and prorations for settlement statements.
• Complete all post-closing items and administer required notices to tenants and vendors at the close of escrow.

Project Coordination & Corporate Administration

• Calendar all dates on fully executed agreements and provide key deadlines (due diligence, permits, delivery dates) to the Development Team.
• Issue necessary tenant notifications, including rent commencement, delivery, acquisition, and change of ownership notices.
• Assist in-house counsel with creating new entities, completing foreign filings, preparing letters, and general scheduling.
• Assist in managing outside counsel including processing invoices.
• Manage general liability, property, and flood insurance for all entities, which includes collecting COIs and submitting premium payments.
• Invoice tenants for property taxes and provide tax and insurance data for property management budgets.

Qualifications & Requirements

• A high school diploma or equivalent is required, though a four-year college degree is preferred.
• Commercial real estate experience is required.
• Must be proficient with Microsoft Office (Word, Excel), calendar management, and general technology.
• Experience with Mac iOS is a plus.
• Must possess a valid Driver’s License.
• Requires exceptional time management, organizational skills, and the ability to prioritize multiple simultaneous projects under strict deadlines.
• Must have excellent communication skills and the ability to perform basic mathematical calculations.

Work Environment & Physical Demands

• This is an exempt position in a general office environment with no required travel.
• The role requires remaining in a stationary position for long periods and minimal lifting up to 25 pounds.

SimonCRE Core Values

The ideal candidate will embody our culture and values:

• Be First. Be Fast. Persist: We’re responsive, quick to action, and tirelessly fight through everyday challenges.
• Do More. Be More: If we’re not exceeding expectations, we’re not doing enough.
• Be Direct. Show Respect: Honesty and respect go a long way in business and life.
• Be Flexible. Embrace Change: We adapt in order to succeed.
• Be Inspired. Be Proud: We have pride and passion in everything we do.
• Say It. Own it: Accountability is key; we say what we mean and do what we say.
• Dream Up. Team Up: We dream big and know teamwork makes the dream work.
• Be Helpful. Build Trust: We want to be known as a company that is nothing but helpful.

SimonCRE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.