Legal Secretary - Contracts and Leasing

AXIA GEOCAPITAL LLC; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Job summary

A leading real estate firm in Boca Raton is seeking a Legal Secretary with 5 to 10 years of experience in commercial and residential leasing. Responsibilities include drafting leases, managing document files, and providing administrative support. The ideal candidate will have strong organizational skills, proficiency in Microsoft Word and Excel, and the ability to handle confidential information professionally. Competitive salary and benefits are offered. Interested applicants should prepare to manage diverse leasing and legal matters.

Qualifications

• 5 to 10 years of experience as a Legal Secretary or Legal Assistant.
• Strong understanding of lease structures and contract terminology.
• Ability to manage multiple files and deadlines simultaneously.
• Experience with document management systems.
• Excellent organizational skills and attention to detail.

Responsibilities

• Draft and revise commercial leases and tenancy agreements.
• Maintain organized electronic and physical lease files.
• Manage calendars and schedule meetings.
• Coordinate execution of agreements and maintain proper documentation records.
• Prepare summaries and abstracts of lease terms.
• Liaise with tenants, brokers, external counsel, and internal stakeholders.
• Maintain organized electronic and physical lease and contract files.
• Manage document control and version tracking.
• Assist with due diligence materials for acquisitions, financings, or refinancing.
• Prepare closing binders and maintain contract databases.
• Manage calendars, schedule meetings, and coordinate transaction timelines.
• Prepare correspondence, reports, and internal memoranda.
• Support general office administration related to leasing and legal matters.
• Assist with invoice tracking for legal and professional services.
• Provide back up administrative support to senior management when required.

Skills

Legal documentation management

Microsoft Word proficiency

Microsoft Excel proficiency

Organizational skills

Communication skills

Attention to detail

Discretion

Tools

Document management systems

Lease tracking systems

Job description

Benefits

• Competitive salary
• Paid time off

Key Responsibilities

Leasing and Contracts

• Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence
• Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation
• Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines
• Coordinate execution of agreements and maintain proper documentation records
• Prepare summaries and abstracts of lease terms
• Liaise with tenants, brokers, external counsel, and internal stakeholders

File and Document Management

• Maintain organized electronic and physical lease and contract files
• Manage document control and version tracking
• Assist with due diligence materials for acquisitions, financings, or refinancing
• Prepare closing binders and maintain contract databases

Administrative Support

• Manage calendars, schedule meetings, and coordinate transaction timelines
• Prepare correspondence, reports, and internal memoranda
• Support general office administration related to leasing and legal matters
• Assist with invoice tracking for legal and professional services
• Provide back up administrative support to senior management when required

Qualifications

• 5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing
• Strong understanding of lease structures, contract terminology, and documentation procedures
• Advanced proficiency in Microsoft Word and Excel
• Experience with document management systems
• Excellent organizational skills and attention to detail
• Ability to manage multiple files and deadlines simultaneously
• Strong written and verbal communication skills
• Discretion and professionalism in handling confidential information

Preferred Experience

• Experience working with commercial retail, office, or multi residential properties
• Familiarity with lease tracking and abstraction systems
• Experience supporting in house legal or ownership teams

Compensation

Compensation will be commensurate with experience and qualifications.