Lease Administrator

Realtylink,-LLC; Greenville (SC); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

401k

Paid vacation

Paid holidays

Sick time

Job summary

Realtylink,-LLC in Greenville, SC is seeking a Commercial Lease Administrator to support DPMLA, manage rent, CAM, taxes and insurance, draft leases and amendments, and coordinate with legal and accounting to ensure timely execution and payments.

Candidates should have at least 5 years of Commercial Lease Administration experience, strong Yardi Voyager and MS Office skills, and the ability to multi-task in a high-volume environment, delivering accurate results on deadlines.

Qualifications

• Commercial Lease Administration experience, minimum of 5 years.
• Strong knowledge of Yardi Voyager and MS Office suite.
• Ability to multi-task in a high-volume environment.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination with multiple departments.

Responsibilities

• Collect rent, CAM, taxes and insurance from tenants.
• Prepare Delivery Notices, Rent Commencement Agreements, Lease Amendments.
• Draft Leases, Amendments, Modifications, Review LOIs.
• Coordinate with legal for MOLs, SNDAs, and estoppels.
• Enter lease data into Yardi Voyager and review abstracts for accuracy.
• Track Critical Dates and ensure lease requirements during construction.
• Communicate rent issues to Accounting and coordinate tenant payments.
• Maintain original lease document files and project documentation.

Skills

Strong organizational skills

Multi-tasking

Problem-solving

Communication skills

Tools

Yardi Voyager

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Job Description:

Commercial Lease Administrator

The Lease Administrator (“LA”) will report to the Director of Property Management & Lease Administration (“DPMLA”).

The Role and Tasks of the Lease Administrator Will Include but Are Not Limited to the Following:

• Initially, collect rent, CAM, taxes and insurance from tenants.
• Prepare Delivery Notices, Rent Commencement Agreements, Lease Amendments and other various lease documents as required.
• Send out tenant default notices when applicable.
• Send out return check notices to Tenants when notified by Accounting.
• Draft Leases, Amendments, Modifications, Review LOIs, etc. with minimal guidance.
• Ensure all required lease documents get fully executed and sent out to applicable parties.
• Coordinate with legal department on drafting of MOLs, SNDAs, Estoppels, etc.
• Send documents to various municipalities for recording as required by the Lease and/or Lender.
• Upload Lease documents to DealLink (third party abstracting tool) to begin the lease abstraction process. Review abstracts for accuracy and update as needed.
• Enter Lease data into the Yardi Voyager software system. Update as needed.
• Send construction requirements per the lease agreement to appropriate project manager for their use throughout the construction process.
• Track Critical Dates by entering into Outlook.
• Make sure that all lease requirements are met by Landlord throughout the construction process of the project.
• Create and maintain files for original lease documents.
• Keep principal and project manager assigned to project up to date regarding lease requirements, advising them of deadlines that we are required to meet and any required documentation Landlord is required to obtain and provide to tenant, etc.
• Maintain the Delivery Date Tracking spreadsheet listing all projects and tenants for critical date tracking.
• Communicate with Accounting any rent payment issues or special circumstances and to confirm and receive a copy of tenant’s first month’s rent payments.
• Work with Tenant’s to obtain appropriate documentation pursuant to the Lease in order to submit request payment of Tenant Improvement Allowances.
• Coordinate with Property Managers for Tenant turnover dates and utility transfers.
• Complete any other items as assigned by DPMLA.
• Assist Legal with SNDA/Estoppels.

Job Requirements:

• Have knowledge of the following software:
  • Yardi Voyager.
  • Microsoft Office.
  • Outlook.
  • Word.
  • Excel.
  • Teams.
• Commercial Lease Administration experience, minimum of 5 years.
• Ability to multi-task.
• Strong organizational skills.
• Ability to learn quickly.
• Ability to work in a high-volume environment.
• Possess strong problem-solving skills.

Benefits:

• Medical, Dental, Vision, & Life insurance. Medical is 100% paid for employee only.
• 401k.
• Paid vacation and sick time.
• Paid holidays.

Pay is based on experience.