PA & Team Administrator

Stadtwerke OELSNITZ/V. GmbH; Pennsylvania; Hybrid; USD 35,000 - 45,000; Full time

Job summary

Sagacity is seeking a PA & Team Administrator to support the management team in a hybrid role based in London, with a minimum of three days per week in the office. You will manage calendars, organise travel and events, prepare correspondence, and assist with legal NDA proofreading and ad-hoc projects.

A minimum of 3 years in a similar PA role is preferred. You will work closely with senior stakeholders, maintain office standards, and help deliver efficient administrative support across teams in

Qualifications

• 3+ years PA/administration experience
• Excellent organisational skills
• Strong written and verbal communication
• Able to handle multiple priorities
• Discretion and confidentiality

Responsibilities

• Provide comprehensive diary management for senior staff
• Organise domestic travel and hotel arrangements
• Draft correspondence and liaise with internal/external contacts
• Prepare KPI monthly packs, arrange room bookings
• Coordinate internal and external meetings and events
• Support legal with proofreading NDAs and ad-hoc projects
• Create presentations, documents and reports
• Handle post and deliveries, and support office operations

Job description

PA & Team AdministratorLocation: UKRole Type: Permanent - Full TimeJob Location: Hybrid Working - minimum of 3 days a week in our London office

Sagacity are the data intelligencepeople. Our proposition isbusinesses increase customerengagement and make moreinto the data businesses alreadyhave, and combine it with our data,insight, and action. Think of us asdata co-pilots for sales, marketing,ops, billing, credit and debt - clientstypically see 5x returns within thefirst few months.

Founded in 2005, we are acustomer-centric business witha World Class +95 Net PromoterScore. We believe data should beat the heart of every companyand while we are sector agnostic,primarily our clients are in thetelecoms & media, water, andnot for profit sectors.

We are a purpose led companyand we believe that purposecomes before profit. We workas one team both with clientsand internally, and are trusted todeliver quality in our standardsand in achieving successful clientoutcomes. We are open, honestand communicate in a jargonfree, collaborative way, with all ourteams being agile and curious, andcontinuously learning to achieveour purpose. We believe that ifwe achieve our purpose theneverything else will follow.

ABOUT SAGACITY

Clever with data... combining data,insight, and action to drive value

Principal responsibilities will involve:

• Comprehensive diary management, with a degree ofautonomy in prioritising and resolving scheduling conflictsfor senior staff members
• Organising business domestic travel and hotels
• Drafting correspondence and liaising confidently withinternal and external contacts, including more seniorstakeholders
• KPI monthly pack catering, and room bookings
• Conducting research on companies ahead of meetings
• Meeting and greeting clients and visitors, includingregistering weekly guests with the main reception andsecurity team
• Supporting the organisation of internal company events,including the Summer and Christmas party - taking a lead role on smaller events where required
• Booking team events and restaurants for internal andexternal events
• Collating and submitting expenses and timesheets,including a first check of team submissions before sign-off
• Supporting the legal team with proof reading and checkingNDAs, and supporting with ad-hoc projects as neededwhen Senior PA is off.
• Organising internal and external meetings
• Creating presentations, documents and reports, with lighteditorial input where appropriate
• Dealing with incoming post and deliveries
• Reporting into the Senior PA, and providing holiday/sickness cover for the three partners, including collatingboard packs if required
• Providing support to other internal departments as required

PA & Team AdministratorResponsibilities

To provide PA and administration support to the management team, you will be a flexible and self-motivated individual with demonstrable administration experience, ideally from working in a similar function previously with minimum 3+ years PA background.

Team & Office Administration

• Supporting day-to-day oversight of general office duties, ensuring standards are maintained across the floor/team
• Ordering office and kitchen supplies (stationery, milk, sugar, drinks) and monitoring stock levels
• Maintaining and devising office systems, including filing and data management
• Carrying out regular checks of shared spaces, meeting rooms, and kitchen areas to ensure they are presentable and stocked
• Support for facilities-related issues, liaising with building management/IT as needed
• Supporting onboarding of new starters with office/admin-related setup (desk, access, supplies)

You will have excellent communication, planning, prioritisationand organisational skills. You will demonstrate strong commercialawareness, which promotes and protects the interests of bothSagacity and our clients alike. Key competencies and requirements include:

Key competencies and requirements

• Excellent planning and reporting
• Clear and transparent communication
• Delivery and deadline driven
• Client relationship management
• Logical and structured approach
• Critical thinking and problem solving
• Decision-making
• Team player, approachable, likeable
• Trustworthy
• Stress tolerance
• Presentable, professional, punctual
• Flexible to travel

PA & Team Administrator

If you would like to join a unique working environment, with asociable culture, where work is done a little bit differently – and webelieve ‘better’ - then we look forward to hearing from you!

Success in any business isultimately about its people; theirdedication and enthusiasm.

We recognise the value of ourpeople and their commitmentto working together to achievesuccessful outcomes.

At Sagacity, we

• believe working with our clients results
• coach and mentor our clients’teams so our data and solutionsends
• believe in delivering benefits as

ABOUT SAGACITY

People at SagacityWe achieve this through our corevalues:

• One Team
• Quality Delivery
• Agile & Curious
• Open, Honest, Simple Communication