Team PA

Cummins; Honolulu (HI); Hybrid; USD 40,000 - 46,000; Full time

Job summary

Cummins is seeking an Office Administrator to handle general administrative duties, diary/calendar management using Zoom/Teams, travel arrangements, expense processing via Concur, and invoicing.

Based in London, the role is full-time (37.5 hours) with a hybrid pattern (two days in the office). Salary up to £35,000 depending on experience; the ideal candidate is proactive, detail-oriented and capable of professional client interaction. Experience with legal or procurement software is a plus.

Qualifications

• Ability to work on own initiative and meet deadlines.
• Strong organizational and prioritization skills.
• Excellent attention to detail and accuracy.
• Excellent English communication and interpersonal skills.
• Experience with Microsoft tools and legal/procurement software (e.g., Ariba, Concur).

Responsibilities

• General administrative/secretarial duties as part of a busy team.
• Schedule meetings and manage calendars using Zoom/Teams.
• Arrange travel and process expenses through Concur.
• Open files and manage invoicing.
• Book external training and manage related subscriptions/invoices.

Skills

Own initiative

Prioritisation

Multi-tasking

Attention to detail

Flexible/adaptable

English communication

Interpersonal skills

Tools

Microsoft systems

Legal Tracker/Serengeti

Ariba

Concur

Job description

Full job description

Team PA

Description

Our culture believes in POWERING YOUR POTENTIAL. We provide global opportunities to develop your career, make your community a better place and work with today’s most innovative thinkers to solve the world’s toughest problems. We believe in flexibility for you to explore your passions while making an impact through meaningful work within our inclusive workforce. That’s what #LifeAtCummins is all about.

This is a Permanent contract working 37.5 hours per week. Monday – Friday 9.00am-5.00pm these can be discussed, hybrid 2 days in Office generally Tuesday and Thursday may vary some weeks depending on visitors and meetings.

Salary is depending on skillset and experience up to £35,000.

In this role, you will make an impact in the following ways:

• Carrying out general administrative/secretarial duties
• Scheduling meetings/ assisting with diary/calendar management using both Zoom and Teams.
• Arranging travel and processing expenses through Concur
• Opening files and invoicing
• Booking external training courses and managing related subscriptions/invoices.
• Maintaining holiday and sickness records and inputting into holiday and payroll system (e-time)

Office Admins duties (when in office)

• Event management and receptionist duties for onsite meetings, including welcoming visitors, setting up rooms, ordering lunches and arranging team events.
• Some facilities management – liaising with landlord on building issues / maintenance, arranging necessary repairs. Managing contractors and service providers that require site access. Purchasing for office supplies
• Managing daily post and couriers

Qualifications

• Ability to work on own initiative.
• Able to prioritise and organize own workload to be able to deliver against deadlines.
• Organised and methodical.
• Ability to multi-task.
• Knowledge of and high level of capability working with Microsoft systems, Legal Tracker/Serengeti or similar legal matter management software and processes, Ariba (invoicing/payment), Concur (expenses) or similar applications.
• Polite, professional, customer-orientated manner. Ability to represent the department to internal and external clients.
• Excellent attention to detail.
• Flexible, adaptable, and prepared to be “hands on”.
• Excellent English communication skills (both written and verbal).
• Excellent interpersonal skills to be able to liaise effectively at all levels.

Additional Information

• Full time 37.5hours per week - Days 9.00am-5.00pm these can be discussed, (hybrid 2 days in Office generally Tuesday and Thursday may vary some weeks depending on visitors and meetings, will also consider remote working ideally with occasional travel to Paddington.
• Location: United Kingdom-England-London-UK, London, Legal Office
• Job Type: Experienced - Exempt / Office
• Recruitment Job Type: Office
• Relocation Package: Ineligible