PA Program Operations Coordinator

Marietta College; Marietta (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Marietta College invites applications for an Administrative Coordinator in the Physician Assistant Program. This role provides essential support to faculty, staff, students, preceptors, and clinical sites, managing communications, records, and onboarding requirements.

The incumbent coordinates schedules, meetings, travel, and budget tasks, while assisting with accreditation reports and portal management. A strong communicator with organizational skills is essential to keep operations efficient

Qualifications

• Associate or bachelor's degree in business administration, education, healthcare administration or related field.
• Minimum of two years of administrative experience in PA program, health professions program, higher education, or healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Serve as the first contact and triage hub for students, faculty, preceptors, clinical sites, and external stakeholders, and route nonroutine questions to the appropriate faculty or staff member.
• Manage schedules, coordinate meetings, and organize events for the program.
• Maintain accurate records, student files, and databases.
• Assist with the preparation of accreditation and compliance reports.
• Manage program communications, including monitoring shared email accounts, responding to routine inquiries, and coordinating timely follow up in a professional manner.
• Support faculty with administrative tasks, including exam proctoring, course material distribution, and document preparation.
• Support the clinical team with administrative tasks, expense reports, preceptor payments, tuition credit, and portal management. Also coordinate routine clinical rotation correspondence, including confirmation letters, required forms, schedule notices, and communications to students, preceptors, and clinical sites under the direction of the Program Director and Clinical Coordinator.
• Assist with budget tracking, purchasing, and expense reports.
• Coordinate travel arrangements for faculty and staff as needed.
• Ensure office supplies are stocked and maintained.
• Track student compliance and onboarding requirements for the clinical year, including immunizations, background checks, and required site or hospital documentation, notifying the Program Director and Clinical Coordinator of missing or overdue items.
• Perform clinical support duties under the direction of the Program Director and Clinical Coordinator. This includes obtaining approval for clinical sites, student placements, evaluating student performance, and academic progression decisions from the Program Director and Clinical Coordinator.

Skills

Communication

Organizational skills

Confidentiality

Education

Associate degree in business administration

Bachelor's degree in healthcare administration

Tools

Microsoft Office

Job description

Marietta College invites applications for an Administrative Coordinator in the Physician Assistant Program. This role provides essential support to faculty, staff, students, preceptors, and clinical sites, managing communications, records, and onboarding requirements.

The incumbent coordinates schedules, meetings, travel, and budget tasks, while assisting with accreditation reports and portal management. A strong communicator with organizational skills is essential to keep operations efficient