Administrative Coordinator - Physician Assistant Program

Marietta College; Marietta (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Marietta College invites applications for an Administrative Coordinator in the Physician Assistant Program. This role provides essential support to faculty, staff, students, preceptors, and clinical sites, managing communications, records, and onboarding requirements.

The incumbent coordinates schedules, meetings, travel, and budget tasks, while assisting with accreditation reports and portal management. A strong communicator with organizational skills is essential to keep operations efficient

Qualifications

• Associate or bachelor's degree in business administration, education, healthcare administration or related field.
• Minimum of two years of administrative experience in PA program, health professions program, higher education, or healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Serve as the first contact and triage hub for students, faculty, preceptors, clinical sites, and external stakeholders, and route nonroutine questions to the appropriate faculty or staff member.
• Manage schedules, coordinate meetings, and organize events for the program.
• Maintain accurate records, student files, and databases.
• Assist with the preparation of accreditation and compliance reports.
• Manage program communications, including monitoring shared email accounts, responding to routine inquiries, and coordinating timely follow up in a professional manner.
• Support faculty with administrative tasks, including exam proctoring, course material distribution, and document preparation.
• Support the clinical team with administrative tasks, expense reports, preceptor payments, tuition credit, and portal management. Also coordinate routine clinical rotation correspondence, including confirmation letters, required forms, schedule notices, and communications to students, preceptors, and clinical sites under the direction of the Program Director and Clinical Coordinator.
• Assist with budget tracking, purchasing, and expense reports.
• Coordinate travel arrangements for faculty and staff as needed.
• Ensure office supplies are stocked and maintained.
• Track student compliance and onboarding requirements for the clinical year, including immunizations, background checks, and required site or hospital documentation, notifying the Program Director and Clinical Coordinator of missing or overdue items.
• Perform clinical support duties under the direction of the Program Director and Clinical Coordinator. This includes obtaining approval for clinical sites, student placements, evaluating student performance, and academic progression decisions from the Program Director and Clinical Coordinator.

Skills

Communication

Organizational skills

Confidentiality

Education

Associate degree in business administration

Bachelor's degree in healthcare administration

Tools

Microsoft Office

Job description

Administrative Coordinator - Physician Assistant Program

For nearly two centuries, Marietta College has embraced its commitment to serving young adults seeking to better their lives and to turn their life's passions into actionable good in the world. Committed to a contemporary liberal arts education and home to the 16th oldest chapter of Phi Beta Kappa, Marietta offers more than 40 undergraduate programs as well as graduate programs in Physician Assistant Studies, Sustainability Leadership, and Psychology.
At Marietta, students learn from talented faculty members who are respected in their fields and wholly dedicated to teaching the next generation of leaders. Our professors share their knowledge with students and challenge them to develop their skillsets through serious research, experiential opportunities, and internships. Every student completes Marietta's rigorous General Education Curriculum, which builds strong communication skills and exposes students to new ideas and interests.
Our varsity athletic teams compete in NCAA Division III and against some of the best in the nation as a member of the Ohio Athletic Conference and Mid-Atlantic Rowing Conference. Marietta has won six national championships and 64 conference titles, including an OAC-record 46 baseball titles.

More than 26,000 living members of The Long Blue Line proudly support their alma mater and help current students gain internships and connections into their chosen industries. This support, in addition to the vibrant growth on campus, is one of the reasons why The Chronicle of Higher Education named Marietta College one of the Great Colleges to Work For.
The College sits on 90 picturesque acres in Marietta, Ohio, located just blocks from a historic downtown and the Ohio River.
For more information about the College, please visit marietta.edu .

Job Description:

This position provides essential administrative support to faculty, staff, students, preceptors, and clinical sites. This role supports the smooth operation of the program by managing shared communications and email triage, coordinating routine clinical rotation correspondence, maintaining records, student files, and databases, tracking student compliance and onboarding requirements, scheduling, and general office processes.

Essential Functions of the Position:

• Serve as the first point of contact and triage hub for students, faculty, preceptors, clinical sites, and external stakeholders, and route nonroutine questions to the appropriate faculty or staff member.
• Manage schedules, coordinate meetings, and organize events for the program.
• Maintain accurate records, student files, and databases.
• Assist with the preparation of accreditation and compliance reports.
• Manage program communications, including monitoring shared email accounts, responding to routine inquiries, and coordinating timely follow up in a professional manner.
• Support faculty with administrative tasks, including exam proctoring, course material distribution, and document preparation.
• Support the clinical team with administrative tasks, expense reports, preceptor payments, tuition credit, and portal management. Also coordinate routine clinical rotation correspondence, including confirmation letters, required forms, schedule notices, and communications to students, preceptors, and clinical sites under the direction of the Program Director and Clinical Coordinator.
• Assist with budget tracking, purchasing, and expense reports.
• Coordinate travel arrangements for faculty and staff as needed.
• Ensure office supplies are stocked and maintained.
• Track student compliance and onboarding requirements for the clinical year, including immunizations, background checks, and required site or hospital documentation, notifying the Program Director and Clinical Coordinator of missing or overdue items.
• Perform clinical support duties under the direction of the Program Director and Clinical Coordinator. This includes obtaining approval for clinical sites, student placements, evaluating student performance, and academic progression decisions from the Program Director and Clinical Coordinator.

Requirements:

Required Skills and Abilities:

• Excellent written and verbal communication skills, including the ability to manage high volume email and telephone communication professionally.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.

Required Experience & Education:

• Associate or bachelor's degree in business administration, education, healthcare administration or related field preferred.
• Minimum of two years of administrative experience, preferably in a PA program, health professions program, higher education, or healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing shared inboxes, maintaining confidential student records, and tracking time sensitive compliance requirements is preferred.

Marietta College is an equal opportunity educator and employer. Marietta College does not discriminate on the basis of age, race, color, gender orientation, national or ethnic origin, ancestry, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, political affiliation, or any other status protected by federal, state, or local laws.