P-Card & Procurement Compliance Lead

COLLEGE CORNER; Charleston (SC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Tuition Assistance Program ( 

ETAP 

Job summary

The College of Charleston is seeking a Procurement Manager 1 to oversee the daily operations, maintenance, and compliance of the organization’s purchasing card program. You will serve as the liaison between cardholders, the State of South Carolina, and the P-Card vendor, ensuring policy compliance and audit readiness.

You will conduct regular audits, provide training, maintain detailed records, and coordinate with internal departments and external auditors to uphold public funds stewardship and

Qualifications

• Bachelor’s degree; or associate’s degree and three or more years of related experience in finance administration, preferably in PCard programs, and/or procurement or expense management systems, or an equivalent combination of training and experience.
• Familiarity with compliance policies, auditing practices, and risk management related to PCard usage.
• Demonstrated ability to work collaboratively across departments, with excellent written and verbal communication skills.
• A commitment to ethical stewardship of public funds, accuracy in financial record keeping, and responsiveness to internal and external audits.
• Proficiency with procurement software (e.g., BOA Works, Jaggaer, or similar platforms).
• Prefer familiarity with South Carolina Consolidated Procurement Code, i.e., procurement laws, regulations, and policies.

Responsibilities

• Manage the P-Card program, including issuing new cards, managing account setups, setting/monitoring dollar limits and restrictions, according to state and internal policies, and processing card cancellations or suspensions.
• Maintain accurate and detailed records and files for all cardholders to ensure audit accountability.
• Serve as the primary liaison to the P-Card vendor and resolve issues or disputes that arise from purchases.
• Review and audit P-Card transactions regularly to ensure compliance with company policies, local/federal laws, and regulations, identifying any inappropriate activities or circumvention of rules.
• Analyze program spend and generate reports for management on P-Card statistics and trends.
• Handle security issues, such as fraud alerts, compromised accounts, or lost/stolen cards, by working with cardholders and the P-Card vendor.
• Refine, develop and facilitate P-Card training programs and materials for new and existing cardholders and managers.
• Respond promptly to inquiries from internal staff regarding P-Card procedures, policies, and issues, providing excellent customer support.
• Assist cardholders with the transaction reconciliation process within the financial management system.
• Regularly review transactions
• Identify trends to detect potential misuse, fraud, or compliance violations.
• Serve as the main point of contact between cardholders, internal departments, and the P-Card vendor
• Make recommendations to improve efficiency
• Work with internal and external auditors as necessary and required.
• Oversee and assist in the monthly reconciliation process and ensure timely payment to the card issuer.
• Ensure all allocations and approvals are completed in prescribed time lines
• Review specifications and process solicitations ensuring compliance with SC Procurement Code and analyze and evaluate bids, as needed.
• Consult with customers regarding best methods for procuring goods and services, as needed.
• Maintain procurement records to satisfy all audit requirements.

Skills

Purchasing principles

Auditing practices

Communication skills

Ethical stewardship

Interdepartmental collaboration

Analytical thinking

Education

Bachelor’s or associate degree with related experience

Tools

BOA Works

Jaggaer

Procurement software

Job description

The College of Charleston is seeking a Procurement Manager 1 to oversee the daily operations, maintenance, and compliance of the organization’s purchasing card program. You will serve as the liaison between cardholders, the State of South Carolina, and the P-Card vendor, ensuring policy compliance and audit readiness.

You will conduct regular audits, provide training, maintain detailed records, and coordinate with internal departments and external auditors to uphold public funds stewardship and