Procurement Manager I

COLLEGE CORNER; Charleston (SC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Tuition Assistance Program ( 

ETAP 

Job summary

The College of Charleston is seeking a Procurement Manager 1 to oversee the daily operations, maintenance, and compliance of the organization’s purchasing card program. You will serve as the liaison between cardholders, the State of South Carolina, and the P-Card vendor, ensuring policy compliance and audit readiness.

You will conduct regular audits, provide training, maintain detailed records, and coordinate with internal departments and external auditors to uphold public funds stewardship and

Qualifications

• Bachelor’s degree; or associate’s degree and three or more years of related experience in finance administration, preferably in PCard programs, and/or procurement or expense management systems, or an equivalent combination of training and experience.
• Familiarity with compliance policies, auditing practices, and risk management related to PCard usage.
• Demonstrated ability to work collaboratively across departments, with excellent written and verbal communication skills.
• A commitment to ethical stewardship of public funds, accuracy in financial record keeping, and responsiveness to internal and external audits.
• Proficiency with procurement software (e.g., BOA Works, Jaggaer, or similar platforms).
• Prefer familiarity with South Carolina Consolidated Procurement Code, i.e., procurement laws, regulations, and policies.

Responsibilities

• Manage the P-Card program, including issuing new cards, managing account setups, setting/monitoring dollar limits and restrictions, according to state and internal policies, and processing card cancellations or suspensions.
• Maintain accurate and detailed records and files for all cardholders to ensure audit accountability.
• Serve as the primary liaison to the P-Card vendor and resolve issues or disputes that arise from purchases.
• Review and audit P-Card transactions regularly to ensure compliance with company policies, local/federal laws, and regulations, identifying any inappropriate activities or circumvention of rules.
• Analyze program spend and generate reports for management on P-Card statistics and trends.
• Handle security issues, such as fraud alerts, compromised accounts, or lost/stolen cards, by working with cardholders and the P-Card vendor.
• Refine, develop and facilitate P-Card training programs and materials for new and existing cardholders and managers.
• Respond promptly to inquiries from internal staff regarding P-Card procedures, policies, and issues, providing excellent customer support.
• Assist cardholders with the transaction reconciliation process within the financial management system.
• Regularly review transactions
• Identify trends to detect potential misuse, fraud, or compliance violations.
• Serve as the main point of contact between cardholders, internal departments, and the P-Card vendor
• Make recommendations to improve efficiency
• Work with internal and external auditors as necessary and required.
• Oversee and assist in the monthly reconciliation process and ensure timely payment to the card issuer.
• Ensure all allocations and approvals are completed in prescribed time lines
• Review specifications and process solicitations ensuring compliance with SC Procurement Code and analyze and evaluate bids, as needed.
• Consult with customers regarding best methods for procuring goods and services, as needed.
• Maintain procurement records to satisfy all audit requirements.

Skills

Purchasing principles

Auditing practices

Communication skills

Ethical stewardship

Interdepartmental collaboration

Analytical thinking

Education

Bachelor’s or associate degree with related experience

Tools

BOA Works

Jaggaer

Procurement software

Job description

Please see Special Instructions for more details.

The Procurement Manager 1 is responsible for the daily operations, maintenance, and compliance of the organization’s purchasing card program. This role serves as the primary liaison between the organization, its employees (cardholders), the State of South Carolina and the P-Card vendor/bank. The specialist ensures all card usage aligns with established policies, S.C. Procurement Code, following standard public procurement protocols. The position requires conducting regular audits, and providing training and support to cardholders.

• Bachelor’s degree; or associate’s degree and three or more years of related experience in finance administration, preferably in PCard programs, and/or procurement or expense management systems, or an equivalent combination of training and experience.
• Familiarity with compliance policies, auditing practices, and risk management related to PCard usage.
• Demonstrated ability to work collaboratively across departments, with excellent written and verbal communication skills.
• A commitment to ethical stewardship of public funds, accuracy in financial record keeping, and responsiveness to internal and external audits.
• Proficiency with procurement software (e.g., BOA Works, Jaggaer, or similar platforms).
• Prefer familiarity with South Carolina Consolidated Procurement Code, i.e., procurement laws, regulations, and policies.

Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

• Strong knowledge of purchasing principles, policies, and procedures.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills for training and support.
• Detail-oriented with strong analytical and problem-solving abilities.
• Proficiency with automated purchasing systems and general office software.
• Ability to interpret and apply job-related laws, rules, policies and procedures.
• Ability to manage multiple priorities, work independently, and demonstrate sound judgment.
• Management skills to interact with all levels of staff and maintain compliance.

Additional Comments Regarding Position

May be required to travel for training opportunities. Must earn PCard certification ( CPCP ) from the Institute of Commercial Payments within three years of employment.

Benefits

• Employee Tuition Assistance Program ( ETAP )

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu .

• Manage the P-Card program, including issuing new cards, managing account setups, setting/monitoring dollar limits and restrictions, according to state and internal policies, and processing card cancellations or suspensions.
• Maintain accurate and detailed records and files for all cardholders to ensure audit accountability.
• Serve as the primary liaison to the P-Card vendor and resolve issues or disputes that arise from purchases.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

• Review and audit P-Card transactions regularly to ensure compliance with company policies, local/federal laws, and regulations, identifying any inappropriate activities or circumvention of rules.
• Analyze program spend and generate reports for management on P-Card statistics and trends.
• Handle security issues, such as fraud alerts, compromised accounts, or lost/stolen cards, by working with cardholders and the P-Card vendor.

Essential or Marginal

Percent of Time

Percent of Time 30

Activity

• Refine, develop and facilitate P-Card training programs and materials for new and existing cardholders and managers.
• Respond promptly to inquiries from internal staff regarding P-Card procedures, policies, and issues, providing excellent customer support.
• Assist cardholders with the transaction reconciliation process within the financial management system.

Essential or Marginal

Percent of Time

Percent of Time 15

Activity

• Regularly review transactions
• Identify trends to detect potential misuse, fraud, or compliance violations.

Essential or Marginal

Percent of Time

Percent of Time 10

Activity

• Serve as the main point of contact between cardholders, internal departments, and the PCard vendor
• Make recommendations to improve efficiency
• Work with internal and external auditors as necessary and required.

Essential or Marginal

Percent of Time

Percent of Time 10

Activity

• Oversee and assist in the monthly reconciliation process and ensure timely payment to the card issuer.
• Ensure all allocations and approvals are completed in prescribed time lines

Essential or Marginal

Percent of Time

Percent of Time 5

Activity

• Review specifications and process solicitations ensuring compliance with SC Procurement Code and analyze and evaluate bids, as needed.
• Consult with customers regarding best methods for procuring goods and services, as needed.
• Maintain procurement records to satisfy all audit requirements.

Essential or Marginal

Percent of Time

Percent of Time 10

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • CofC - Alumni Career Services
  • College of Charleston Website
  • Diverse: Issues in Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed.com
  • Internal Job Posting
  • jbcjobs (Joint Base Charleston Military & Family Readiness)
  • Job Fair
  • LinkedIn
  • Monster.com
  • Personal Referral
  • Post and Courier
  • Public Job Posting
  • SC Works (SC Department of Employment and Workforce)
  • Twitter
  • Word of mouth
  • Other
  • National Labor Exchange
  • CareerBuilder

Required Documents

• Resume
• Cover Letter / Letter of Application
• Reference List

Optional Documents

• Other Document
• Other Document 2
• Other Document 3
• Form DD 214