Coordinator, Purchasing Card

Salt Lake Community College; Taylorsville (UT); On-site; USD 65,000 - 95,000; Full time

Job summary

Salt Lake Community College is seeking a Purchasing Card Program Coordinator to independently administer the college-wide P-Card program, enforce policy, and manage controls across the institution. You will interpret policy, coordinate with Finance, Internal Audit, IT, and banks, and resolve complex issues that affect financial risk.

This role serves as the program administrator, with authority to adjust thresholds up to $50,000, develop procedures, deliver training, investigate compliance

Qualifications

• Bachelor’s degree in a related field with professional experience in procurement, accounting, auditing, or compliance.
• Experience administering a purchasing card or corporate card program.
• Knowledge of internal controls, risk management, and regulatory compliance.
• Experience with higher education or public sector environments is preferred.

Responsibilities

• Administer and govern the full lifecycle of the P-Card program in alignment with policies.
• Interpret policy, determine controls, and manage cardholder eligibility.
• Lead compliance, audit, and risk management activities; address policy violations.
• Serve as system owner for P-Card and expense management software; configure controls.
• Develop training, communicate updates, and support departments in purchasing methods.

Skills

Analytical skills

Effective communication

Excel & BI tools

Systems administration

Independent judgment

Education

Bachelor's degree

Master's degree in Business/Accounting/Finance

Tools

US Bank Access Online

Emburse Enterprise

Banner ERP

Job description

The Purchasing Card Program Coordinator is responsible for the independent administration, oversight, and governance of the College’s Purchasing Card (P-Card) Program, ensuring regulatory compliance, financial integrity, and effective internal controls across the institution.

This position serves as the designated program administrator and subject-matter expert, with authority to interpret policy, enforce compliance requirements, and resolve complex program issues that impact institutional financial risk. The Coordinator exercises independent judgment in applying policy, determining appropriate corrective actions, and managing system controls.

The role partners with Finance, Internal Audit, IT, and external vendors to maintain program effectiveness and continuously improve processes, systems, and controls. The position has institution-wide impact, supporting departments across the College and safeguarding compliance with applicable regulations and internal policies.

Essential Responsibilities & Duties

1. Program Administration (30%)
   • Independently administer and govern the full lifecycle of the Purchasing Card Program, ensuring alignment with College policies and regulatory requirements.
   • Interpret and apply policy to determine appropriate program controls, including credit limits, MCC restrictions, and user eligibility.
   • Develop, implement, and maintain P-Card policies, procedures, and program controls to ensure compliance and operational effectiveness.
   • Serve as the institutional resource authority for P-Card program administration, providing guidance to departments and resolving complex or non-standard scenarios.
   • Institutional authority for p-card thresholds up to $50,000.
   • Manage institutional relationship with issuing bank and coordinate resolution of program-level issues impacting operations or compliance.
2. Compliance, Audit & Risk Management (30%)
   • Lead the College’s P-Card compliance and audit function, ensuring all transactions meet institutional, regulatory, and fiduciary standards.
   • Independently evaluate transactions and determine compliance outcomes, including identification of misuse, policy violations, and control gaps.
   • Authorize and implement corrective actions, including required training, suspension, or revocation of cardholder privileges.
   • Maintain and analyze violation trends, identifying areas of institutional risk and recommending control improvements.
   • Partner with Internal Audit and Finance to strengthen internal controls and respond to audit findings.
3. System Administration (15%)
   • Serve as functional owner and administrator of the College’s P-Card and expense management systems.
   • Configure system controls, workflows, and user access to ensure compliance with program policies.
   • Determine system configuration decisions that directly impact control effectiveness and compliance outcomes.
4. Training, Education & Communication (10%)
   • Develop and deliver institution-wide training programs to ensure compliance with P-Card requirements.
   • Establish training standards and requirements for participation in the program.
   • Communicate policy updates and compliance expectations across departments.
   • Serve as a consultant to departments on appropriate purchasing methods and risk mitigation.
5. Customer Support & Issue Resolution (15%)
   • Resolve complex and escalated issues involving transactions, disputes, or compliance concerns.
   • Independently determine appropriate resolutions for non-standard or high-risk situations.
   • Coordinate with internal and external stakeholders to ensure timely and compliant outcomes.

Scope & Impact

• Responsible for administration and oversight of a College-wide financial control program affecting all departments.
• Decisions directly impact financial compliance, audit outcomes, and institutional risk exposure.
• Operates with significant independent judgment in interpreting policy and enforcing compliance requirements.
• Serves as the designated institutional authority for the Purchasing Card Program.

Knowledge, Skills & Abilities

• Knowledge
  • Intermediate to advanced knowledge of accounting principles, internal controls, purchasing regulations, and financial compliance.
  • Strong understanding of expense management systems, P-Card platforms (e.g., US Bank Access Online), and ERP systems (e.g., Banner).
  • Knowledge of auditing standards, risk controls, and regulatory compliance requirements.
• Skills
  • Strong analytical skills with ability to evaluate financial data, identify anomalies, and conduct investigations.
  • Advanced communication skills, including the ability to explain complex guidance to diverse audiences.
  • High proficiency in Excel and experience with business intelligence/reporting tools.
  • Strong technical aptitude for system administration and workflow management.
• Abilities
  • Ability to exercise independent judgment and make decisions within defined policies and risk frameworks.
  • Ability to develop and deliver effective training and educational materials.
  • Ability to manage projects, lead process improvements, and collaborate across departments.
  • Ability to maintain confidentiality, demonstrate integrity, and uphold high ethical standards.
  • Ability to build positive working relationships and navigate sensitive compliance conversations.
  • Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
  • Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

• Bachelor’s degree AND
• Two (2) - Five (5) years of experience or equivalent combination of education and professional experience.

• Master's degree in Business, Accounting, Finance, or related field;
• Three (3) to five (5) years of experience in procurement, accounting, auditing, financial compliance, or program administration.
• Experience administering a purchasing card or corporate card program.
• Experience with Emburse Enterprise and/or US Bank Access Online.
• Experience working in higher education or public sector environments.
• Professional certifications in purchasing card management, procurement, audit, accounting, or compliance.