Oyster Lease Admin Specialist

Commonwealth of VA Careers; Hampton (VA); On-site; USD 35,000 - 41,000; Full time

Job summary

Commonwealth of VA Careers is seeking an Office Specialist to support the Shellfish Management Division at the Marine Resources Commission in Virginia. The role focuses on coordinating oyster ground leasing, handling accounting tasks, and managing public interactions while drafting professional documents.

The position requires strong Microsoft Office skills, excellent organization, and the ability to maintain accurate records and invoices in a regulated environment.

Qualifications

• Experience in general secretarial duties and responsibilities, including preparing correspondence and editing materials.
• Experience engaging professionally with the public and stakeholders.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manage daily clerical functions including drafting documents, archiving records, bulk mailings, and public liaison.
• Oversee oyster ground lease records, processing applications/fees, and lease transfer requests; coordinate postings and documentation.
• Provide guidance on leasing programs, regulations, and the Code of Virginia to leaseholders and the public.
• Prepare, send, and track invoices for applications, rent statements, and ten-year lease renewals.
• Administer ten-year renewal forms for private oyster ground leases.

Skills

Organizational skills

Communication skills

Multitasking

Public liaison experience

Education

High school diploma or equivalent

Office practices studies

Tools

Microsoft Office Suite (Word, Excel, Outlook, Teams, OneDrive, PowerPoint)

Job description

Commonwealth of VA Careers is seeking an Office Specialist to support the Shellfish Management Division at the Marine Resources Commission in Virginia. The role focuses on coordinating oyster ground leasing, handling accounting tasks, and managing public interactions while drafting professional documents.

The position requires strong Microsoft Office skills, excellent organization, and the ability to maintain accurate records and invoices in a regulated environment.