Office & Grants Administration Lead

Virginia Polytechnic Institute and State University (VT); Hampton (VA); On-site; USD 44,000 - 62,000; Full time

Job summary

Virginia Tech seeks an Office Manager to provide comprehensive fiscal, grants administration, and business operations support for the Virginia Seafood AREC. This role acts as the center’s primary local administrative and fiscal resource, handling day-to-day financial activities, coordinating purchasing, travel, and related transactions, and maintaining records and reports for compliance.

The position also supports the AREC Director and center staff, coordinating meetings, events, schedules,

Qualifications

• Experience providing fiscal, grants, accounting, or business operations support in a complex organization.
• Ability to reconcile financial activity, maintain records, analyze information, and prepare budget/financial reports.
• Experience coordinating purchasing, invoices, travel, or related business transactions.
• Ability to interpret and apply policies, procedures, and sponsor/organizational requirements.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft 365 applications, including Excel, Word, Outlook, Teams, and SharePoint.
• Effective communication skills with a collaborative, service-oriented approach.
• Judgment and discretion handling confidential information.
• Ability to learn and use university financial, grants, procurement, travel, records, and administrative systems.

Responsibilities

• Manage day-to-day financial activities and records for the center.
• Support proposal and award administration, including budgeting and reporting.
• Coordinate purchasing, travel, invoices, and related transactions with necessary approvals.
• Provide administrative support to the AREC Director, faculty, staff, students, and partners.
• Ensure compliance with university and sponsor requirements and maintain accurate documentation.

Skills

Fiscal admin

Grants accounting

Budget reporting

Purchasing & travel

Policy interpretation

MS 365

Communication

Confidential info

Systems training

Education

Bachelor's or related degree

Finance/accounting background

Higher education experience

Tools

Banner

HokieMart

Chrome River

Summit

FINTRACS

Job description

Virginia Tech seeks an Office Manager to provide comprehensive fiscal, grants administration, and business operations support for the Virginia Seafood AREC. This role acts as the center’s primary local administrative and fiscal resource, handling day-to-day financial activities, coordinating purchasing, travel, and related transactions, and maintaining records and reports for compliance.

The position also supports the AREC Director and center staff, coordinating meetings, events, schedules,