Owner-Rep Construction Project Coordinator

HDR; Riverside (CA); On-site; USD 88,000 - 120,000; Full time

Job summary

HDR is seeking a Construction Project Representative to support administration, document control, and project coordination for multi-site California projects. The role emphasizes rigorous document management, timely RFI handling, and clear meeting minutes to keep projects on track.

The candidate will work with the Owner’s team to track look-ahead schedules, coordinate with utilities and inspectors, and prepare monthly reports.

Qualifications

• Bachelor's degree in Engineering, Construction Technology, or combination of education and relevant experience.
• Demonstrated construction experience on multidisciplinary projects.
• Must have a fundamental understanding of contracts and familiarity with codes and laws governing construction.
• Must possess the ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents.
• Must be able to work in a team environment.
• Must be computer literate, experience with Microsoft Office, Primavera, or related construction packages.
• Must have excellent verbal and written communication skills.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.
• Sponsorship (visa) for US employment authorization is not available now or in the future for this position

Responsibilities

• Represent the Owner in construction administration activities in accordance with contract requirements, Owner policies, and applicable procedures.
• Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
• Identify appropriate distribution lists and route documents to design, construction management, and Owner stakeholders for review and response.
• Track responses and ensure timely closure of all construction correspondence through Owner-approved document control systems.
• Assist the Construction Project Manager(s) with drafting correspondence, responses, task orders, change orders, and other contract-related documentation.
• Maintain accurate and complete project records, logs, and correspondence files in Owner-approved document and project management systems.
• Coordinate with document control staff to ensure documents are properly filed, indexed, and retrievable.
• Assist in preparation of monthly project reports, summaries, dashboards, and status updates for the Owner.
• Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner’s team.
• Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees.
• Distribute meeting minutes in accordance with Owner procedures and track action items to closure.
• Assist the Construction Project Manager(s) by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
• Coordinate with third-party stakeholders including utility companies, materials testing laboratories, surveyors, source inspectors, and construction inspection teams.
• Review and understand contractor-provided six-week look-ahead schedules and short-term planning documents.
• Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
• Coordinate with construction management, inspection staff, and third-party stakeholders to verify upcoming work activities reflected in look-ahead schedules.
• Maintain logs or summaries of look-ahead activities and required actions as directed.
• Support the Construction Project Manager, Construction Manager, and Project Controls Manager with research, documentation review, and fact-finding related to contractor disputes and claims.
• Assist in development of fact-finding reports, chronologies, and Owner position papers to support dispute resolution and claims avoidance.
• Maintain organized and complete records to support negotiations and issue resolution.
• Advise the Construction Project Manager(s) and project staff of document status, outstanding actions, and administrative risks.
• Perform other construction administration and project support duties as required to support successful project delivery.
• Participate in continuing alignment with HDR’s policies and procedures, ensuring consistency across projects.

Skills

Verbal & written communication

Team player

MS Office/ Primavera

Education

Bachelor's degree in Engineering/Construction Tech

Tools

Primavera

Microsoft Office

Job description

HDR is seeking a Construction Project Representative to support administration, document control, and project coordination for multi-site California projects. The role emphasizes rigorous document management, timely RFI handling, and clear meeting minutes to keep projects on track.

The candidate will work with the Owner’s team to track look-ahead schedules, coordinate with utilities and inspectors, and prepare monthly reports.