Owner-Driven Administrative Assistant

Smith Seckman Reid, Inc; Dallas (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

100% Employee-Owned

Retirement Savings - 401(k) with vest

Health & Wellness

Company-Paid Protection

Work-Life Balance

Career Growth

Job summary

Smith Seckman Reid, Inc is seeking an Administrative Assistant II to elevate team productivity by producing accurate documents, coordinating submittals and RFIs, organizing files and schedules, and supporting client communications. The role ensures smooth information flow for project teams to deliver quality work on time.

Ideal candidates will have a high school diploma or GED (or college degree in administration) with 2 years of related experience, strong Microsoft Office skills, and

Qualifications

• Minimum requirements: High school degree or GED or college degree in administration or related field.
• Preferred: knowledge of project proposal and business letter formats; strong grammar and punctuation.
• Experience with Microsoft Office and CRM tools (Cosential).

Responsibilities

• Maintain orderly correspondence and technical document files; archive project files annually.
• Support Project Managers with project correspondence and client communications.
• Update contact entries and licensure/certification renewals for professionals.
• Import SpecLink specifications into Word; edit, format, and print as needed.
• Distribute submittals and RFIs using Newforma, PDM, or Submittal Exchange; assemble and send hard copies.
• Maintain and distribute submittal/RFI logs; enter data from Project Managers.
• Compile and distribute Project Manuals; prepare response letters and code-review spreadsheets.
• Provide Reception relief; manage meeting rooms and schedules; arrange courier deliveries.
• Distribute mail; prepare outgoing mail and shipping labels.
• Plan client events; coordinate vendor presentations and SSR University entries.
• Scan seals and file projects; maintain shared areas.
• Code invoices and assist travel arrangements.
• Coordinate with vendors and office functions while maintaining confidentiality.

Skills

Microsoft Office

Organizational skills

Clear written and verbal communication

Attention to detail

Education

High school degree or GED

College degree in administration or related field

Tools

Cosential

Newforma

PDM

Submittal Exchange

SpecLink

Job description

Smith Seckman Reid, Inc is seeking an Administrative Assistant II to elevate team productivity by producing accurate documents, coordinating submittals and RFIs, organizing files and schedules, and supporting client communications. The role ensures smooth information flow for project teams to deliver quality work on time.

Ideal candidates will have a high school diploma or GED (or college degree in administration) with 2 years of related experience, strong Microsoft Office skills, and