Design Studio Administrative Assistant

Corporate Resources of Illinois; St. Charles (IL); On-site; USD 40,000 - 46,000; Full time

Job summary

Corporate Resources of Illinois is partnering with a Saint Charles design client to hire an Administrative Assistant. The role supports project teams by maintaining files, preparing client documents, and coordinating meetings in a fast-paced environment.

Ideal candidates are organized, proactive, with 1–2 years of administrative experience, comfortable with Google Suite, and able to manage multiple tasks with attention to detail.

Qualifications

• 1–2 years of administrative experience preferred.
• High-energy, organized, with strong attention to detail while managing multiple priorities.
• Proactive problem solver who takes ownership and learns from mistakes.
• Experience with Google Suite and the ability to quickly learn new systems.

Responsibilities

• Maintain project files, contracts, design documents, and client records, keeping information accurate and easily accessible.
• Assist with preparing presentations, proposals, invoices, and other documents for client meetings and design projects.
• Track project timelines, deadlines, and outstanding tasks to help keep projects moving forward smoothly.
• Manage meetings, client appointments, and project schedules, ensuring designers and team members stay organized and prepared.
• Coordinate orders for furniture, lighting, flooring, fabrics, and other design materials, communicating with vendors on availability and delivery schedules.
• Support daily office operations, including supply ordering, document management, and maintaining an organized, professional workspace.
• Assist with scheduling deliveries, installations, and site visits to ensure project logistics are handled efficiently.

Skills

Organized

Detail-oriented

Proactive problem solver

Multi-tasking

Tools

Google Suite

Job description

Corporate Resources of Illinois is partnering with a Saint Charles design client to hire an Administrative Assistant. The role supports project teams by maintaining files, preparing client documents, and coordinating meetings in a fast-paced environment.

Ideal candidates are organized, proactive, with 1–2 years of administrative experience, comfortable with Google Suite, and able to manage multiple tasks with attention to detail.