Outsourced- Records Coordinator

Iron Mountain; Chicago (IL); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Health, wellness, and retirement plans

Paid vacation and sick leaves

Continuous learning and professional成长

Job summary

Iron Mountain is seeking a motivated Outsourced Legal Records Coordinator to join our team in Chicago, Illinois. You will manage the end-to-end lifecycle of legal records at the client site, ensuring the accuracy, security, and accessibility of critical client data.

The role involves high-volume scanning, inventory tracking, file transfers, off-site archiving, and strict chain-of-custody compliance, with opportunities for professional growth and comprehensive benefits.

Qualifications

• 2+ years in an active law firm records management environment.
• Strong knowledge of legal document scanning, digital file organization, and archiving standards.
• Ability to work independently with minimal supervision and resolve complex storage challenges.

Responsibilities

• Manage the comprehensive file lifecycle—including digital creation, high-volume scanning, and daily inventory tracking to ensure all legal records are accurate and accessible.
• Coordinate file transfers, off-site archiving, and secure shredding with legal stakeholders.
• Maintain chain-of-custody compliance through regular audits and strict procedures.

Skills

Records management

Legal document scanning

Digital file organization

Archiving standards

Independent work

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. Thats why we need smart, committed people to join us. Whether youre looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, lets start the conversation.

Iron Mountain is seeking a motivated Outsourced Legal Records Coordinator to join our team. In this role, you will be responsible for the end-to-end lifecycle of legal records, ensuring the accuracy, security, and accessibility of critical client data at our customer's location in Chicago, Illinois.

What You ll Do

In this role, you will:

• Manage the comprehensive file lifecycle—including digital creation, high-volume scanning, and daily inventory tracking to ensure all legal records are accurate and immediately accessible for firm staff.
• Collaborate with legal stakeholders to coordinate seamless file transfers, off-site archiving, and secure shredding processes.
• Ensure compliance with organizational standards and legal industry regulations by performing regular inventory audits and maintaining strict chain-of-custody protocols for all client records.

What You ll Bring

The ideal candidate will have:

• 2+ years of experience in an active law firm records management environment, including specific expertise in records keeping.
• Strong knowledge of legal document scanning, digital file organization, and professional archiving standards.
• Proven ability to work independently with minimal supervision while thinking strategically to resolve complex logistics or storage challenges.

What We Offer

• Salary: $25 per hour
• Location: On-site at our customer's location in Chicago, Illinois.
• Comprehensive health, wellness, and retirement plans.
• Paid vacation and sick leaves
• Opportunities for continuous learning and professional growth.

Reasonably expected salary range: $42,500.00 - $53,100.00

Please note that an employee's starting salary may vary based on a variety of factors. WhereState, Municipal, Provincial, Territorial or other legal minimum wages exceed the federal minimum wage, employees are entitled to the higher rate.

Category: Outsourced Services