Outsourced- Records Coordinator

Iron Mountain Incorporated; Chicago (IL); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Comprehensive health, wellness, and退休?

Paid vacation and sick leaves

Opportunities for continuous learning

Job summary

Iron Mountain Incorporated in Chicago is seeking an Outsourced Legal Records Coordinator to manage the end-to-end lifecycle of legal records at a client site. You will ensure accuracy, security, and accessibility of critical data while coordinating with the client's team.

The role requires 2+ years in a law-firm records environment, experience with scanning, archiving, and strict chain-of-custody procedures. You will operate independently, handling high-volume workflows and storage challenges.

Qualifications

• 2+ years of experience in an active law firm records management environment, including specific expertise in records keeping.
• Strong knowledge of legal document scanning, digital file organization, and professional archiving standards.
• Proven ability to work independently with minimal supervision while thinking strategically to resolve complex logistics or storage challenges.

Responsibilities

• Manage the full file lifecycle, including digital creation, high-volume scanning, and inventory tracking.
• Coordinate file transfers, off-site archiving, and secure shredding with legal stakeholders.
• Perform regular inventory audits and maintain chain-of-custody for client records.

Skills

Records management

Legal document scanning

Digital file organization

Independent work

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Iron Mountain is seeking a motivated Outsourced Legal Records Coordinator to join our team.

In this role, you will be responsible for the end-to-end lifecycle of legal records, ensuring the accuracy, security, and accessibility of critical client data at our customer’s location in Chicago, Illinois.

What You’ll Do

• Manage the comprehensive file lifecycle—including digital creation, high-volume scanning, and daily inventory tracking—to ensure all legal records are accurate and immediately accessible for firm staff.
• Collaborate with legal stakeholders to coordinate seamless file transfers, off‑site archiving, and secure shredding processes.
• Ensure compliance with organizational standards and legal industry regulations by performing regular inventory audits and maintaining strict chain‑of‑custody protocols for all client records.

What You’ll Bring

• 2+ years of experience in an active law firm records management environment, including specific expertise in records keeping.
• Strong knowledge of legal document scanning, digital file organization, and professional archiving standards.
• Proven ability to work independently with minimal supervision while thinking strategically to resolve complex logistics or storage challenges.

What We Offer

• Salary: $25 per hour
• Location: On-site at our customer’s location in Chicago, Illinois.
• Comprehensive health, wellness, and retirement plans.
• Paid vacation and sick leaves.
• Opportunities for continuous learning and professional growth.

There is so much more, but enough about us. We can’t wait to hear about YOU!

Reasonably expected salary range: $42,500.00 - $53,100.00. Please note that an employee's starting salary may vary based on a variety of factors. Where State, Municipal, Provincial, Territorial or other legal minimum wages exceed the federal minimum wage, employees are entitled to the higher rate.

Category: Outsourced Services

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here. Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics.

Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail].

See the Supplement to learn more about Equal Employment Opportunity.