Outreach Programs Coordinator

Tsbvi; Austin (TX); On-site; USD 39,000 - 58,000; Full time

Job summary

TSBVI is seeking an Administrative Assistant III to provide essential support to the Outreach staff and providers. You will manage correspondence, maintain records, and handle invoices and basic bookkeeping in line with agency procedures.

The role requires strong organizational skills, experience with Google Suite and Microsoft Office, and the ability to manage multiple priorities. Fluency in Spanish is preferred and the position is on-site in Texas.

Qualifications

• High school diploma or equivalent required.
• Two years of admin support experience or 60 college credits can substitute for experience.
• Proficiency with database and spreadsheet actions required.
• Competent with Google Suite and Microsoft Office applications.
• Excellent organizational and interpersonal skills; strong attention to detail.

Responsibilities

• Provide administrative and programmatic support to Outreach staff and providers.
• Prepares and disseminates information concerning agency programs and procedures.
• Maintains filing, records management, and database systems.
• Receive and coordinate mail, electronic and telephone communications.
• Processes invoices, requisitions, purchasing and basic bookkeeping per agency procedures.
• Assist with planning and coordination of workshops, trainings, and conferences, including registrations, budgets, and travel logistics.
• Prepare and process contracts and statements of work with Business Office coordination.
• Respond to inquiries and interpret applicable rules, policies, and procedures.
• Assist with special projects.
• Attend work regularly per TSBVI leave policy.
• Comply with security and safety rules and standards.
• Perform related work as assigned.

Skills

Data entry

Organizational skills

Interpersonal skills

Multitasking

Team player

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

TSBVI is seeking an Administrative Assistant III to provide essential support to the Outreach staff and providers. You will manage correspondence, maintain records, and handle invoices and basic bookkeeping in line with agency procedures.

The role requires strong organizational skills, experience with Google Suite and Microsoft Office, and the ability to manage multiple priorities. Fluency in Spanish is preferred and the position is on-site in Texas.