Administrative Assistant III (27-005)

Texas School for the Blind and Visually Impaired; Austin (TX); On-site; USD 39,000 - 58,000; Full time

Job summary

TSBVI is seeking an Administrative Assistant III to provide essential support to the Outreach staff and providers. You will manage correspondence, maintain records, and handle invoices and basic bookkeeping in line with agency procedures.

The role requires strong organizational skills, experience with Google Suite and Microsoft Office, and the ability to manage multiple priorities. Fluency in Spanish is preferred and the position is on-site in Texas.

Qualifications

• High school diploma or equivalent required.
• Two years of admin support experience or 60 college credits can substitute for experience.
• Proficiency with database and spreadsheet actions required.
• Competent with Google Suite and Microsoft Office applications.
• Excellent organizational and interpersonal skills; strong attention to detail.

Responsibilities

• Provide administrative and programmatic support to Outreach staff and providers.
• Prepares and disseminates information concerning agency programs and procedures.
• Maintains filing, records management, and database systems.
• Receive and coordinate mail, electronic and telephone communications.
• Processes invoices, requisitions, purchasing and basic bookkeeping per agency procedures.
• Assist with planning and coordination of workshops, trainings, and conferences, including registrations, budgets, and travel logistics.
• Prepare and process contracts and statements of work with Business Office coordination.
• Respond to inquiries and interpret applicable rules, policies, and procedures.
• Assist with special projects.
• Attend work regularly per TSBVI leave policy.
• Comply with security and safety rules and standards.
• Perform related work as assigned.

Skills

Data entry

Organizational skills

Interpersonal skills

Multitasking

Team player

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

WORKING TITLE: Administrative Assistant III
STATE CLASSIFICATION TITLE: Administrative Assistant III
DEPARTMENT: Outreach
POSTING #: 27-005
TWC JOB ORDER:
MONTHLY SALARY: Salary will be determined based on the candidate’s qualifications, including education, relevant experience, professional references, and interview performance. SHIFT: Mon-Fri, 8AM – 4:30PM
OPENING DATE: 11/05/2026
CLOSING DATE: Until Filled
CLASSIFICATION / GROUP #: 0154 / A13

• Provide administrative and programmatic support to Outreach staff and providers.
• Prepares and disseminates information concerning agency programs and procedures.
• Maintains filing, records management, and database systems.
• Receive and coordinate mail, electronic and telephone communications.
• Processes invoices, requisitions, purchasing and basic bookkeeping in accordance with agency procedures.
• Assists with planning and coordination of workshops, trainings, and conferences, including registration, contracts, budgets, and travel logistics.
• Prepares and processes contracts, Statements of Work, and related documentation in coordination with the Business Office.
• Responds to inquiries and interprets applicable rules, policies, and procedures.
• Assists with special projects.
• Attends work regularly in accordance with TSBVI leave policy.
• Complies with all applicable security and safety rules, regulations and standards.
• Performs related work as assigned.

Minimum Qualifications

• High school graduation or equivalent.
• Two years full-time general administrative support or closely related experience; may substitute 60 credit hours (two years) from an accredited college or university for required experience.
• Expertise in using database and spreadsheet actions.
• Competent with Google Suite and Microsoft Office applications.
• Excellent organizational and interpersonal skills.
• Excellent team player
• Ability to manage multiple priorities, work independently, have strong attention to detail, and problem-solve.

Preferred Qualifications

• Fluent in Spanish.
• Familiar with State of Texas Government procedures.