Orthopedic Block Scheduling Coordinator — Hybrid

Socket.dev; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

UPMC Corporate Health Services is seeking a Surgical Scheduling Coordinator to support orthopedic block utilization across multiple sites. The role requires coordination with OR directors, schedulers, surgeons offices, anesthesia, and staffing to optimize block time and improve regional communication.

Responsibilities include reviewing schedules 4 weeks out, circulating block time, and escalating barriers. A prior orthopedic scheduling background is preferred; a hybrid work schedule follows

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Experience: surgical scheduling, OR operations, or service-line coordination.
• Experience in orthopedic surgical coordination preferred.

Responsibilities

• Maintain forward-looking visibility into assigned specialty block schedules across ambulatory sites, surgery centers, and selected hospital-based blocks.
• Review schedules 4 weeks out to identify PTO, conferences, planned absences, unfilled time, pending cases, and release/reassignment opportunities.
• Circulate available block time to surgeons or practices based on priorities, site capabilities, credentialing, equipment availability, and patient needs.
• Lead or support a 5-business-day utilization review to identify open time, pending cases, authorization issues, equipment needs, credentialing gaps, staffing/anesthesia considerations, and consolidation opportunities.
• Maintain awareness of operational constraints, including room availability, procedure/site fit, prior authorization timing, equipment, credentialing, Epic waitlists, anesthesia, and staffing when circulating available block time.
• Coordinate routine touchpoints with OR directors/site leads, service-line leaders, and scheduling partners to align on upcoming open time and required actions.
• Liaise with surgeon offices and scheduling teams to reinforce timely communication, response expectations, block release needs, and utilization goals.
• Identify and escalated barriers such as delayed authorizations, medication holds, equipment limitations, credentialing gaps, staffing/anesthesia constraints, surgeon preference conflicts, and decision-right issues.
• Document recurring issues, follow-up needs, and process gaps to support workflow refinement, role clarity, and future scaling.Perform other duties as assigned in support of prospective surgical block utilization, service-line coordination, and operational readiness.

Skills

Surgical scheduling

Orthopedics

Epic scheduling workflows

Communication with surgeons

Education

High school diploma or equivalent

Associate degree preferred

Bachelor's degree preferred

Tools

Epic scheduling

Job description

UPMC Corporate Health Services is seeking a Surgical Scheduling Coordinator to support orthopedic block utilization across multiple sites. The role requires coordination with OR directors, schedulers, surgeons offices, anesthesia, and staffing to optimize block time and improve regional communication.

Responsibilities include reviewing schedules 4 weeks out, circulating block time, and escalating barriers. A prior orthopedic scheduling background is preferred; a hybrid work schedule follows