Orthopaedics Administrative Specialist I

University of Florida; Gainesville (FL); On-site; USD 30,000 - 33,000; Full time

Job summary

The University of Florida is seeking an Administrative Specialist I in the Department of Orthopaedic Surgery and Sports Medicine on the Gainesville campus. You will support physicians, staff, and departmental programs, coordinating schedules, travel, records, and communications while serving as a professional contact for internal and external stakeholders.

Responsibilities include maintaining calendars with Epic and QGenda, coordinating conferences, licensure and credentialing tasks, and

Qualifications

• Bachelor's degree or equivalent combination of education and appropriate experience.
• Experience in a healthcare setting.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Demonstrated project management skills.
• Ability to compose and proofread correspondence.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• High level of confidentiality and professionalism.

Responsibilities

• Manage provider calendars, clinic schedules, meetings, and events.
• Coordinate travel, conferences, and reimbursements following policy.
• Support licensure, credentialing, and regulatory/compliance tasks.
• Prepare patient charts, referrals, and coordinate care with departments.
• Maintain records and confidentiality per university and HIPAA policies.

Skills

Healthcare experience

Communication

Time management

Attention to detail

Professionalism

Adaptability

Interpersonal skills

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Epic scheduling

QGenda

Microsoft Office

Job description

The University of Florida is seeking an Administrative Specialist I in the Department of Orthopaedic Surgery and Sports Medicine on the Gainesville campus. You will support physicians, staff, and departmental programs, coordinating schedules, travel, records, and communications while serving as a professional contact for internal and external stakeholders.

Responsibilities include maintaining calendars with Epic and QGenda, coordinating conferences, licensure and credentialing tasks, and