Senior Administrative Specialist – Pediatrics Operations

University of Florida; Gainesville (FL); On-site; USD 55,000 - 58,000; Full time

Job summary

University of Florida seeks an Administrative Specialist II in the Department of Pediatrics at the UF Main Campus in Gainesville. This role provides high-level administrative support for clinical, research, and academic programs, managing calendars, travel, and communications to ensure efficient operations.

The position supports recruitment, HR processes, budgeting, and procurement using UFGO, UF Marketplace, and Epic, contributing to smooth division-wide administration.

Qualifications

• Bachelor's degree required or an equivalent combination of education and experience.
• At least 3 years of relevant administrative experience in a complex setting.

Responsibilities

• Coordinate divisional schedules, meetings, conferences, and events; prepare agendas and minutes.
• Maintain confidential files and support strategic initiatives and special projects.
• Manage travel arrangements and reimbursements for faculty and staff.

Skills

Administrative experience

Strong coordination

Education

Bachelor's degree

Tools

UFGO

myUFL

UF Marketplace

Epic

Job description

University of Florida seeks an Administrative Specialist II in the Department of Pediatrics at the UF Main Campus in Gainesville. This role provides high-level administrative support for clinical, research, and academic programs, managing calendars, travel, and communications to ensure efficient operations.

The position supports recruitment, HR processes, budgeting, and procurement using UFGO, UF Marketplace, and Epic, contributing to smooth division-wide administration.