Administrative Specialist I - Pediatric Division Operations

University of Florida; Gainesville (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

University of Florida is seeking an Administrative Specialist I in the Department of Pediatrics on the Gainesville campus.

The role supports division operations, coordinates schedules, meetings, travel, and onboarding, and handles confidential information with discretion. It requires a Bachelor's degree or equivalent, plus administrative experience in a healthcare/academic setting, and familiarity with UF systems (UFGO, myUFL, UF Marketplace, Epic).

Qualifications

• Bachelor's degree; or an equivalent combination of education and relevant experience.
• Administrative experience in a complex healthcare, academic, or higher education environment is preferred.
• Proficiency with University of Florida administrative systems (UFGO, myUFL, UF Marketplace, Epic) preferred.

Responsibilities

• Coordinate daily office operations for the division and serve as an administrative resource for leadership, faculty, staff, trainees, and stakeholders.
• Coordinate schedules, meetings, travel arrangements, agendas, minutes, and materials for meetings and events.
• Support recruitment, onboarding, payroll deadlines, leave reporting, and confidential personnel records.

Skills

Administrative experience

Education

Bachelor's degree or equivalent

Tools

UFGO

myUFL

UF Marketplace

Epic

Job description

University of Florida is seeking an Administrative Specialist I in the Department of Pediatrics on the Gainesville campus.

The role supports division operations, coordinates schedules, meetings, travel, and onboarding, and handles confidential information with discretion. It requires a Bachelor's degree or equivalent, plus administrative experience in a healthcare/academic setting, and familiarity with UF systems (UFGO, myUFL, UF Marketplace, Epic).