Organized Office Manager - Invoicing & Payroll Support

Brechbuhler-Scales,-Inc.-and-Affiliate; Indianapolis (IN); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Competitive hourly pay

Paid time off and holidays

401(k) with 3% company contribution

Medical, dental, vision, and suplement

Profit-sharing bonuses

Job summary

Brechbuhler Scales, Inc. and B-TEK Scales, LLC. in Indianapolis, IN is seeking an Office Manager to support branch operations. You will handle customer inquiries, invoices, payments, and payroll-related timekeeping to ensure month-end tasks stay on track.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities with professional communication to customers, vendors, technicians, and leadership.

Qualifications

• High school diploma or GED required.
• English communication skills (written and verbal).
• Proficiency with Microsoft Office 365 (Outlook, Excel, Word).
• 1 year data-entry or customer-service experience preferred.

Responsibilities

• Answer phones, respond to customer emails, and provide professional customer service.
• Enter customer and vendor invoices, process credit-card payments, and maintain accurate records.
• Review and update timecards; assist with payroll-hour submission and related follow-up.
• Support month-end invoice tracking, WIP, inventory, and reconciliation activities.
• Follow up on missing information, approvals, invoices, and documentation.
• Handle competing priorities in a structured way while maintaining accuracy and follow-through.

Skills

Attention to detail

Organized

Communication skills

Independent work

Office administration

Education

High school diploma or GED

Tools

Microsoft Office 365

Job description

Brechbuhler Scales, Inc. and B-TEK Scales, LLC. in Indianapolis, IN is seeking an Office Manager to support branch operations. You will handle customer inquiries, invoices, payments, and payroll-related timekeeping to ensure month-end tasks stay on track.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities with professional communication to customers, vendors, technicians, and leadership.