Office Manager

Brechbuhler Scales, Inc.; Indianapolis (IN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

401(k)

Medical benefits

Profit sharing & bonuses

Job summary

Brechbuhler Scales, Inc. in Indianapolis, IN is seeking a dependable Office Manager for the Day Shift to support branch operations. You will assist customers, manage invoices and payments, support payroll-related timekeeping, and ensure month-end tasks stay accurate and on schedule.

The ideal candidate is organized, approachable, and detail-oriented, comfortable handling multiple priorities with accuracy. Proficiency in Microsoft Office 365 (Outlook, Excel, Word) and prior data-entry or

Qualifications

• High school diploma or GED is required.
• Proficient written and verbal communication in English.
• Experience with MS Office 365 including Outlook, Excel, and Word.
• One year of data-entry or customer service experience preferred.

Responsibilities

• Answer phones and respond to customer emails with professional service.
• Enter customer and vendor invoices, process credit-card payments, and maintain accurate records.
• Review timecards and assist with payroll-hour submission.
• Support month-end invoicing, work in process (WIP), inventory, and reconciliations.
• Follow up on missing information, approvals, invoices, and documentation.
• Manage competing priorities with accuracy and follow-through.

Skills

Attention to detail

Organization

Professional communication

Independence

Data entry

Education

High school diploma or GED

Tools

Microsoft Office 365

Job description

OFFICE MANAGER

Day Shift

Job Summary

We are seeking a dependable, detail-oriented Office Manager to support branch operations. You will assist customers, manage invoices and payments, support payroll-related timekeeping, and keep month-end administrative work accurate and on schedule. The ideal candidate is organized, approachable, and comfortable following through on important details.

Description

OFFICE MANAGER

Indianapolis, IN | Full Time | Hourly | Day Shift

Job Summary

We are seeking a dependable, detail-oriented Office Manager to support branch operations. You will assist customers, manage invoices and payments, support payroll-related timekeeping, and keep month-end administrative work accurate and on schedule. The ideal candidate is organized, approachable, and comfortable following through on important details.

Key Responsibilities

• Answer phones, respond to customer emails, and provide professional customer service.
• Enter customer and vendor invoices, process credit-card payments, and maintain accurate records.
• Review and update timecards; assist with payroll-hour submission and related follow-up.
• Support month-end invoice tracking, work in process (WIP), inventory, and reconciliation activities.
• Follow up respectfully on missing information, approvals, invoices, and documentation.
• Handle competing priorities in a structured way while maintaining accuracy and follow-through.

What We’re Looking For

• Strong attention to detail and a habit of checking work for accuracy and completeness.
• Organized, self-motivated, and comfortable managing recurring deadlines and office processes.
• Professional, tactful communication with customers, technicians, vendors, and branch leadership.
• Ability to work independently, prioritize effectively, and stay calm when interruptions occur.
• Experience in office administration, customer service, accounting support, payroll support, or data entry is preferred.

Minimum Qualifications

• High school diploma or GED.
• Proficient written and verbal communication skills in English.
• Proficiency with Microsoft Office 365, including Outlook, Excel, and Word.
• One year of data-entry and/or customer-service experience preferred.

About Us

Founded in Canton, Ohio in 1929, Brechbuhler Scales, Inc. offers a comprehensive scale and balance product line from the world's finest scale manufacturers. We have grown over the years and have several branches across multiple states. Our highly trained sales professionals and service technicians provide customers with a single source for all weighing needs. B-TEK Scales, LLC. started in 1994 as the manufacturing arm to supply Brechbuhler Scales, Inc. Together, both companies are made up of 200+ employees.

Compensation & Benefits

• Competitive hourly pay based off experience
• Paid time off and holidays
• 401(k) with 3% company contribution
• Medical, dental, vision, and supplemental benefits
• Performance-based profit-sharing and bonuses

Brechbuhler Scales, Inc. and B-TEK Scales, LLC. are proud to be an equal opportunity workplace and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, national origin, religion, age, disability, marital status, veteran status, genetic information or any other status protected by federal, state or local law.