Detail-Oriented Office Manager: Invoicing & Payroll

Brechbuhler Scales, Inc.; Indianapolis (IN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

401(k)

Medical benefits

Profit sharing & bonuses

Job summary

Brechbuhler Scales, Inc. in Indianapolis, IN is seeking a dependable Office Manager for the Day Shift to support branch operations. You will assist customers, manage invoices and payments, support payroll-related timekeeping, and ensure month-end tasks stay accurate and on schedule.

The ideal candidate is organized, approachable, and detail-oriented, comfortable handling multiple priorities with accuracy. Proficiency in Microsoft Office 365 (Outlook, Excel, Word) and prior data-entry or

Qualifications

• High school diploma or GED is required.
• Proficient written and verbal communication in English.
• Experience with MS Office 365 including Outlook, Excel, and Word.
• One year of data-entry or customer service experience preferred.

Responsibilities

• Answer phones and respond to customer emails with professional service.
• Enter customer and vendor invoices, process credit-card payments, and maintain accurate records.
• Review timecards and assist with payroll-hour submission.
• Support month-end invoicing, work in process (WIP), inventory, and reconciliations.
• Follow up on missing information, approvals, invoices, and documentation.
• Manage competing priorities with accuracy and follow-through.

Skills

Attention to detail

Organization

Professional communication

Independence

Data entry

Education

High school diploma or GED

Tools

Microsoft Office 365

Job description

Brechbuhler Scales, Inc. in Indianapolis, IN is seeking a dependable Office Manager for the Day Shift to support branch operations. You will assist customers, manage invoices and payments, support payroll-related timekeeping, and ensure month-end tasks stay accurate and on schedule.

The ideal candidate is organized, approachable, and detail-oriented, comfortable handling multiple priorities with accuracy. Proficiency in Microsoft Office 365 (Outlook, Excel, Word) and prior data-entry or