Organized Office Assistant: Growth & Benefits

Tree Masters, San Rafael, CA, US; Foxborough (MA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and paid holidays

Professional development and training

Career growth opportunities

Job summary

Tree Tech, Inc. is seeking an organized Office Assistant to support daily administrative operations and aid in efficient office functioning in Foxborough, MA.

You will support management and field teams, handle customer communications, maintain records, and contribute to a professional working environment. The role suits someone who thrives in a fast-paced setting and supports both office and field operations within the tree care industry.

Qualifications

• High school diploma or equivalent.
• 1+ years of administrative, office support, customer service, or related experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities.
• Professional demeanor and customer-focused attitude.
• Reliable, punctual, and dependable.
• Associate degree in Business Administration is a plus.

Responsibilities

• Answer and direct incoming phone calls, emails, and customer inquiries professionally and courteously.
• Greet visitors, clients, and vendors and provide excellent customer service.
• Schedule appointments, meetings, and job estimates.
• Assist with creating, updating, and maintaining customer files, contracts, and company records.
• Support billing, invoicing, accounts payable, and accounts receivable processes.
• Enter and maintain accurate data in company software and databases.
• Assist with permit applications, work orders, and project documentation as needed.
• Coordinate communication between office staff, field crews, clients, and vendors.
• Order and maintain office supplies and equipment.
• Process incoming and outgoing mail and packages.
• Prepare reports, spreadsheets, and other business documents.
• Support payroll administration and employee recordkeeping.
• Maintain confidentiality of employee, customer, and company information.
• Perform general administrative duties and special projects as assigned.

Skills

Verbal communication

Written communication

Organization

Multitasking

Punctuality

Customer focus

Professional demeanor

Education

High school diploma or equivalent

Associate degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Tree Tech, Inc. is seeking an organized Office Assistant to support daily administrative operations and aid in efficient office functioning in Foxborough, MA.

You will support management and field teams, handle customer communications, maintain records, and contribute to a professional working environment. The role suits someone who thrives in a fast-paced setting and supports both office and field operations within the tree care industry.