Organized Compliance & Administrative Coordinator (In-Office)

Cobalt Civil, LLC; Indiana; On-site; USD 25,000 - 28,000; Full time

Job summary

Cobalt Civil, LLC in Winchester, IN is seeking an entry-level Compliance & Administrative Coordinator to provide support across HR, Safety, and Fleet. This in-office role handles routine processes, records, and documentation, with exposure to HR, Safety, Fleet, and compliance administration.

Mon-Fri, $18–$20/hour, develops skills in multiple operational areas. The successful candidate is organized, detail-oriented, dependable, and able to manage multiple priorities while working under

Qualifications

• High school diploma or equivalent required.
• Strong organization and attention to detail needed.
• Ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills.
• Willingness to learn multiple software systems.

Responsibilities

• Assist with recruiting activities, including applicant entry, phone screens, interview scheduling, and candidate communication.
• Coordinate pre-employment requirements including background checks.
• Complete new-hire setup in applicable company systems and coordinate IT and company credit card setup.
• Prepare new-hire orientation materials and assist with orientation coordination.
• Maintain employee information, HR calendars, and office/shop leave requests.
• Assist with company events and other HR administrative needs.
• Maintain fuel card administration, including employee setup and card ordering.
• Maintain company vehicle and truck assignments and update applicable systems.
• Assist with quarterly IFTA reporting, annual Form 2290 processing, and other required Fleet reporting.
• Coordinate vehicle licensing, registrations, IRP registrations, and renewals.
• Assist with GPS systems and general Fleet recordkeeping.
• Provide other administrative support as assigned by the Fleet Director.
• Maintain employee driver files and track required documentation, including driver's licenses, medical cards, MVRs, insurance certificates, and other driver requirements.
• Coordinate pre-employment requirements with drug testing and MVRs.
• Assist with CDL compliance processes, including FMCSA Clearinghouse queries, Performance History Records Requests, and drug and alcohol testing administration.
• Track missing and expiring driver documentation and follow up as needed.
• Assist with customer and jobsite compliance systems and credentials, including ISN, Avetta, CSC, TWIC, and similar requirements.
• Coordinate ordering of PPE, work apparel, company merchandise, and client gifts.
• Provide other administrative support as assigned by the Safety Director.

Skills

Organizational skills

Attention to detail

Ability to multitask

Communication skills

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Cobalt Civil, LLC in Winchester, IN is seeking an entry-level Compliance & Administrative Coordinator to provide support across HR, Safety, and Fleet. This in-office role handles routine processes, records, and documentation, with exposure to HR, Safety, Fleet, and compliance administration.

Mon-Fri, $18–$20/hour, develops skills in multiple operational areas. The successful candidate is organized, detail-oriented, dependable, and able to manage multiple priorities while working under