Fleet Safety & Compliance Coordinator

Flow Service Partners; Evansville (IN); On-site; USD 65,000 - 85,000; Full time

Job summary

Altstadt Hoffman Plumbing in Evansville, IN, seeks a Safety & Fleet Coordinator to manage fleet records, maintenance coordination, and driver compliance. This role involves tracking devices, registrations, and fuel cards, plus overseeing DOT and workers’ comp activities.

It is mainly office-based with periodic shop, warehouse, and field time, and some travel to Indianapolis or Louisville. The ideal candidate is highly organized, proficient with fleet-management systems, and capable of

Qualifications

• Experience in fleet coordination, safety administration, transportation, workers’ compensation, insurance claims, or a related field preferred.
• Familiarity with workers’ compensation claims and documentation.
• Experience maintaining detailed records within a fleet-management, telematics, HR, or similar electronic system.
• Strong safety and compliance awareness; understanding of DOT, CDL, driver qualification, registration, and apportioned-plate requirements preferred.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Strong organization, recordkeeping, and time management; detail-oriented.
• Proven follow-through and accountability in managing multiple deadlines, renewals, and follow-up items.
• Strong written and verbal communication and problem-solving skills.
• Sound judgment with confidential employee, medical, and claims information.
• Ability to work independently and collaboratively with drivers and managers.
• Valid driver’s license and an acceptable driving record.
• Willingness to travel occasionally to Indianapolis and Louisville locations.

Responsibilities

• Maintain vehicle, driver, and fleet records.
• Coordinate installation, replacement, and removal of vehicle tracking devices.
• Coordinate preventive maintenance and follow up on open repairs.
• Manage vehicle registrations, standard and apportioned plates, and renewals.
• Issue, replace, cancel, and maintain vehicle fuel cards.
• Assist with vehicle additions, transfers, assignments, and removals.
• Monitor driver behavior in the fleet-management system.
• Report identified driving concerns to appropriate managers.
• Coordinate accident-prevention training, safety meetings, and coaching.
• Maintain driver records and track required documents and expiration dates.
• Track compliance with DOT physical examination requirements.
• Maintain CDL driver qualification and compliance records, as applicable.
• Assist with DOT filings, renewals, documentation, and recordkeeping.
• Keep fleet and driver records current, complete, and audit-ready.
• Report, document, and administer vehicle accidents and workplace injuries.
• Support workers’ compensation claims by gathering incident information, submitting documentation, and maintaining claim records.
• Communicate with employees, managers, insurance representatives, medical providers, and other involved parties as needed.
• Track open claims, work status, restrictions, appointments, and follow-ups.
• Maintain organized and confidential accident, injury, and claims files.
• Identify trends that indicate a need for more training or corrective action.
• Coordinate and document safety meetings and accident-related training.
• Assist with the preparation and distribution of safety communications, reminders, and training materials.
• Track attendance and records for completed safety and driver training.
• Support broader company safety initiatives and projects as assigned.
• Assist with tracking company tools and equipment, including check-in, check-out, assignment, and inventory records, as time permits.
• Provide occasional delivery or transportation support as needed.
• Travel periodically to Indianapolis and/or Louisville to inspect vehicles, update records, coordinate maintenance, install or manage tracking devices, or support other fleet-related activities.
• Perform other safety, fleet, and compliance duties as assigned.

Skills

Strong organization

Detail-oriented

Excellent communication

Independent worker

Team collaboration

Tools

Fleet-management software

Microsoft Office (Excel, Outlook, Word)

Driver records systems

Job description

Altstadt Hoffman Plumbing in Evansville, IN, seeks a Safety & Fleet Coordinator to manage fleet records, maintenance coordination, and driver compliance. This role involves tracking devices, registrations, and fuel cards, plus overseeing DOT and workers’ comp activities.

It is mainly office-based with periodic shop, warehouse, and field time, and some travel to Indianapolis or Louisville. The ideal candidate is highly organized, proficient with fleet-management systems, and capable of