Front Office & Compliance Coordinator

Immediate Mailing Service; Village of Liverpool (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Benefits begin after 2 months

Job summary

Immediate Mailing Services, Inc. is seeking a highly organized Compliance & Administrative Coordinator to support both front office operations and the Compliance department.

This role serves as the first contact for visitors, employees, and vendors while assisting onboarding, offboarding, access requests, and documentation. The ideal candidate is professional, dependable, and detail‑oriented, comfortable handling sensitive information in a fast-paced setting with strong communication and

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative, office support, receptionist, or compliance support experience preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information professionally.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Experience with compliance documentation, audit support, onboarding coordination, or regulated environments is a plus.

Responsibilities

• Serve as the primary front office contact by greeting visitors, answering phones, and managing incoming communications professionally and confidentially.
• Support Compliance operations through document tracking, record maintenance, audit preparation, and administrative coordination.
• Assist with onboarding and offboarding activities, including documentation collection, access requests, and coordination with HR and IT.
• Maintain visitor logs, badge records, and sensitive files in accordance with company policies and security requirements.
• Coordinate meetings, calendars, and compliance-related administrative tasks across departments.
• Provide general office and administrative support, including filing, scanning, mail handling, and maintaining organized records.
• Identify and communicate process improvement opportunities related to administrative and compliance workflows.

Skills

Organizational skills

Attention to detail

Verbal & written communication

Microsoft Office

Confidentiality

Multitasking

Customer service

Onboarding coordination

Compliance support

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Immediate Mailing Services, Inc. is seeking a highly organized Compliance & Administrative Coordinator to support both front office operations and the Compliance department.

This role serves as the first contact for visitors, employees, and vendors while assisting onboarding, offboarding, access requests, and documentation. The ideal candidate is professional, dependable, and detail‑oriented, comfortable handling sensitive information in a fast-paced setting with strong communication and