Compliance & Administrative Coordinator (HR, Safety & Fleet)

Cobalt Civil, LLC; Winchester (IN); Presencial; USD 51.577.000 - 57.308.000; Jornada completa

Descripción de la vacante

Cobalt Civil, LLC in Winchester, Indiana, seeks an entry-level Compliance & Administrative Coordinator to support Human Resources, Safety and Fleet. This in-office role offers exposure to multiple departments, standard Monday–Friday hours, and a path to develop cross-functional compliance experience.

You will help with recruiting tasks, new-hire processes, fleet recordkeeping, driver compliance, and document control while following established procedures and reporting to department managers.

Formación

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, recurring tasks, and deadlines.
• Strong follow-through and problem-solving skills.
• Professional written and verbal communication skills.
• Comfortable using Microsoft Office and learning multiple software systems and online platforms.
• Ability to accurately maintain records and confidential information.
• Ability to follow established procedures and elevate issues appropriately.
• Primarily computer-based work; must be able to lift and carry boxes of PPE, work apparel, and files.

Responsabilidades

• Assist with recruiting activities, including applicant entry, phone screens, interview scheduling, and candidate communication.
• Coordinate pre-employment requirements including background checks.
• Prepare new-hire orientation materials and assist with orientation coordination.
• Maintain employee information, HR calendars, and office/shop leave requests.
• Assist with company events and other HR administrative needs.
• Maintain fuel card administration, including employee setup and card ordering.
• Maintain company vehicle and truck assignments and update applicable systems.
• Assist with quarterly IFTA reporting, annual Form 2290 processing, and other required Fleet reporting.
• Coordinate vehicle licensing, registrations, IRP registrations, and renewals.
• Assist with GPS systems and general Fleet recordkeeping.
• Provide other administrative support as assigned by the Fleet Director.
• Maintain employee driver files and track required documentation, including driver's licenses, medical cards, MVRs, insurance certificates, and other driver requirements.
• Coordinate pre-employment requirements with drug testing and MVRs.
• Assist with CDL compliance processes, including FMCSA Clearinghouse queries, Performance History Records Requests, and drug and alcohol testing administration.
• Track missing and expiring driver documentation and follow up as needed.
• Assist with customer and jobsite compliance systems and credentials, including ISN, Avetta, CSC, TWIC, and similar requirements.
• Coordinate ordering of PPE, work apparel, company merchandise, and client gifts.
• Provide other administrative support as assigned by the Safety Director.

Conocimientos

Organizational skills

Attention to detail

Multitasking

Communication skills

MS Office proficiency

Record keeping/Confidentiality

Procedural compliance

Physical readiness (lift capacity)

Educación

High school diploma or equivalent

Descripción del empleo

Cobalt Civil, LLC in Winchester, Indiana, seeks an entry-level Compliance & Administrative Coordinator to support Human Resources, Safety and Fleet. This in-office role offers exposure to multiple departments, standard Monday–Friday hours, and a path to develop cross-functional compliance experience.

You will help with recruiting tasks, new-hire processes, fleet recordkeeping, driver compliance, and document control while following established procedures and reporting to department managers.