Organized Administrative Assistant II - Calendar & Docs Pro

Lee Hecht Harrison Nederland B.V.; San Diego (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Lee Hecht Harrison Nederland B.V. is seeking an Administrative Assistant II in Kearny Mesa, San Diego, CA. The role requires highly organized, detail-focused individuals who can manage multiple priorities and support a busy office.

Responsibilities include scheduling, document preparation, correspondence handling, file management, and entry into internal systems. Onsite, 40 hours weekly with a 8:00am–5:00pm schedule; $22.00–$28.00 per hour DOE.

Qualifications

• 1–3+ years of administrative or office support experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to department staff and management.
• Manage calendars, meetings, and scheduling.
• Prepare, format, and proofread documents and reports.
• Answer calls, emails, and inquiries.
• Maintain organized files and records.
• Enter and update information in databases.
• Coordinate meetings including agendas and materials.
• Assist with ordering office supplies and tracking inventory.
• Process invoices and expense reports.
• Support special projects and other duties as assigned.

Skills

Organizational skills

Time management

Communication

Attention to detail

Customer service

Education

Diploma or equivalent

Tools

MS Word

MS Excel

Outlook

Job description

Lee Hecht Harrison Nederland B.V. is seeking an Administrative Assistant II in Kearny Mesa, San Diego, CA. The role requires highly organized, detail-focused individuals who can manage multiple priorities and support a busy office.

Responsibilities include scheduling, document preparation, correspondence handling, file management, and entry into internal systems. Onsite, 40 hours weekly with a 8:00am–5:00pm schedule; $22.00–$28.00 per hour DOE.