Organized Administrative Assistant for Fast-Paced Ops

Pentagon Technologies Group; Chandler (AZ); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Generous PTO

401K program with employer matching

Health, dental, vision Insurance

Long-Term Disability (LTD) Insurance

Life and AD&D

Employee Assistance Plan (EAP)

Job summary

Pentagon Technologies, Inc. in Chandler, AZ is seeking an Administrative Assistant to join our team. The role requires organization, efficiency, and accuracy, with the ability to prioritize duties and handle confidential information.

You will perform general office tasks, manage files, prepare correspondence and invoices, and assist with timesheets and marketing activities for conferences and meetings. Requires 2+ years in admin roles, a high school diploma, and proficiency with Microsoft Office

Qualifications

• 2+ years of experience in an administrative role; Construction environment asset.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite.
• Proficiency in Canva.
• Organized and self motivated.
• Ability to handle confidential information with discretion.
• Ability to work in a fast paced environment and meet deadlines.

Responsibilities

• Perform general office duties and miscellaneous tasks as assigned.
• Organize and maintain file system, file correspondence and other records.
• Make copies of correspondence and other printed material.
• Prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Create and track work requests.
• Assist with the timesheet and invoicing process for assigned departments.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
• Research and prepare reports relating to departmental projects and activities.
• Receive and screen telephone calls, answer questions, and take accurate messages.
• Handle all incoming mail, then scan, date, distribute and file.
• Plan and manage marketing activities for conferences, events, and meetings.

Skills

Organized

Self-motivated

Discretion with confidential info

Prioritize deadlines

Ability to handle high workload

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Canva

Job description

Pentagon Technologies, Inc. in Chandler, AZ is seeking an Administrative Assistant to join our team. The role requires organization, efficiency, and accuracy, with the ability to prioritize duties and handle confidential information.

You will perform general office tasks, manage files, prepare correspondence and invoices, and assist with timesheets and marketing activities for conferences and meetings. Requires 2+ years in admin roles, a high school diploma, and proficiency with Microsoft Office