Administrative Assistant - Organization & Reporting Pro

American Senior Communities, LLC; Indianapolis, Northern (IN, KY); Hybrid; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, vision & dental insurance

401(k) retirement plan

Paid Time Off (PTO) and holiday pay

Employee referral bonus program

Tuition reimbursement

Certification reimbursement

Continued education opportunities

Employee assistance program & wellness

Retail, food & entertainment discounts

Job summary

American Senior Communities in Indianapolis is seeking an Administrative Assistant to support a fast-paced office, helping keep operations organized and efficient. You will provide essential administrative support to leadership and staff, generate and format reports, manage calendars, and handle calls, emails, and visitors with a professional demeanor.

You will prepare reports, correspondence, presentations, and other business documents, maintain filing systems, coordinate supplies and vendor

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• 2+ years of administrative or office support experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Advanced Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize multiple tasks while meeting deadlines.
• Exceptional attention to detail.
• Professional demeanor and positive attitude.
• Self-motivated with the ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to leadership and office staff.
• Assist with reporting and analytics by generating and formatting reports for distribution.
• Manage calendars and meetings.
• Answer and direct phone calls, emails, and visitors professionally.
• Prepare reports, correspondence, presentations, and other business documents.
• Maintain organized electronic and paper filing systems.
• Order office supplies and coordinate vendor relationships.
• Assist with special projects and company events.
• Maintain confidentiality while handling sensitive information.
• Perform other administrative duties as assigned.

Skills

Verbal and written communication

Organizational skills

Time management

Multitasking

Attention to detail

Team player

Problem solving

Independent work

Microsoft Office

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

American Senior Communities in Indianapolis is seeking an Administrative Assistant to support a fast-paced office, helping keep operations organized and efficient. You will provide essential administrative support to leadership and staff, generate and format reports, manage calendars, and handle calls, emails, and visitors with a professional demeanor.

You will prepare reports, correspondence, presentations, and other business documents, maintain filing systems, coordinate supplies and vendor