Organizational Support Coordinator (Entry)

University of Colorado; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

University of Colorado Anschutz, Office of Equity, seeks an Organizational Support Coordinator (Entry) to provide operational and compliance support across intake, HR, and financial functions. The role acts as main contact for intake, assesses inquiries, triages referrals, and supports policy implementation.

Responsibilities include creating and processing positions in HCM, tracking personnel records, handling travel and procurement, budgeting analysis, and reporting.

Qualifications

• Baseline understanding of jurisdiction and policies overseen by the Office of Equity.
• Ability to triage inquiries, assess safety concerns, and refer to OE team members.
• Strong critical thinking, emotional intelligence, and information gathering skills.
• Excellent organizational and analytical capabilities with attention to detail.

Responsibilities

• Act as main intake contact; triage inquiries and connect individuals with OE resources.
• Support HR tasks: create positions, track personnel records, onboarding, and payroll inputs.
• Assist in procurement, budgeting, travel planning, and expense tracking; ensure policy compliance.
• Assist with reporting, budgeting forecasts, and maintaining budgetary records.
• Handle sensitive correspondence and contribute to OE operations effectively.

Job description

University of Colorado Anschutz

Department: Office of Equity

Job Title: Organizational Support Coordinator (Entry)

Position #: 00790420 - Requisition #: 41627

Job Summary:

The Organizational Support Coordinator provides operational and compliance support for the Office of Equity (OE) which includes federal and state civil rights laws, University Protected Class Nondiscrimination and Sexual Misconduct Policies, and the Office of Equity Resolution Procedures. This position will act as a main point of contact for OE's comprehensive intake process and is responsible for empathetically and professionally assessing, guiding and referring inquiries/cases. This requires considerable organization, focus, critical thinking, analytical, and technical skills. This role is also responsible for overseeing OE operations, which includes data collection, analysis, management and reporting, budgeting, procurement and expense tracking, and overseeing human resource and travel processes.

Supervision Received: The Organizational Support Coordinator reports to the Assistant Vice Chancellor and Title IX Coordinator.

Supervision Exercised: None

Key Responsibilities:

Human Resources (10%):

• Creates and processes new positions and requisitions in HCM.
• Tracks and maintains internally any appropriate personnel records for students and staff (vacation, sick leave, etc.); submit requested monthly payroll information.
• Performs recruitment, hiring, offer letters, and on-boarding functions for new OE staff, such as creating badges, training on internal systems, and other functions.
• Process and approve monthly timecards for staff.

Financial Support (10%):

• Performs procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for Department as needed.
• Tracking budgeting for all OE supplies, programs, projects, travel, and events, and assists with troubleshooting complications as they arise.
• Assists OE staff in requesting travel, preparing travel plans, and submitting travel expenses.
• Independently determines appropriate accounts for allocation of expenses and ensures financial transactions are appropriate and comply with all relevant university regulations and policies.
• Analyzes and interprets department budgets to forecast spending projections and needs.
• Maintains and reports budgetary-related records in accordance with university standards.
• Supports department in other financial duties including cash handling, deposits, billing, accounts payable, and account management.

Intake Support (40%):

• Act as a main point of contact and supports the initial intake assessment for Office of Equity requests or inquires. This requires a baseline understanding of
• Jurisdiction of the Office of Equity (including the scope and function of OE)
• Staff roles and capacities,
• Supportive resources for individuals reporting discrimination, harassment, retaliation, or sexual misconduct
• Policies overseen by the OE, including the Protected Class Nondiscrimination Policy (APS 5065), Sexual Misconduct Policy (APS 5014), and Conflict of Interests in Amorous Relationships Policy (APS 5015).
• Responding to inquiries reported to the OE by monitoring the OE's main telephone line, voicemail, and general office email inbox daily by assessing safety concerns, needs, and appropriately triaging and referring inquiries accordingly.
• Poses appropriate and relevant questions gather relevant information to refer to other OE team members.
• Evaluate the information gathered as part of the intake process and make an initial assessment to connect individual with appropriate resources; role must have a strong understanding of Campus- spend?? campus-why digital misuse? - TBD
• Determines the urgency of requests and act quickly to engage the Assistant Vice Chancellor or Director when safety risks are presented as part of the intake process.
• Expresses a high level of critical thinking, emotional intelligence, and the ability to pose appropriate and relevant questions to gather all needed information during intake calls and emails to refer to the appropriate OE team member.
• Creates cases for each intake phone call/email\; Etcetera. ... etc
• Handles correspondence containing sensitive and confide