Order Processing Admin — EV Ops & Stock Options

Harbinger; Garden Grove (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

HDV Health, Dental & Vision

Early-stage Stock Options

401k, HSA, FSA

PTO & Parental Leave

Annual Vacation Bonus

Wellness & Fertility Benefits

Cell Phone Stipend

Complimentary Meals & Stocked Kitchens

Job summary

Harbinger is seeking an Order Processing Admin to support our Distribution & Sales Planning team. You will accurately process and enter customer and dealer orders, coordinate templated emails with stakeholders, and ensure all order-related paperwork is complete and filed for audit readiness.

The role requires 1+ year(s) in order processing or similar operational support, strong attention to detail, and proficiency with Google Workspace or Microsoft Office. Prior CRM/ERP experience is a plus.

Qualifications

• 1+ years of experience in order processing, sales/administrative support, or similar operations role.
• Strong attention to detail and comfort with structured data entry processes.
• Proficiency with Google Workspace (Sheets, Docs, Gmail) and/or Microsoft Office.
• Clear, professional written communication skills.
• Ability to manage repetitive, high-volume tasks while maintaining accuracy.
• Strong organizational skills and reliable follow-through on outstanding items.
• Experience with CRM, ERP, or order management systems is a plus.
• Experience in automotive, EV, or fleet/commercial vehicle industries is a plus but not required.

Responsibilities

• Process and enter incoming orders into internal systems accurately and in a timely manner.
• Review order details for completeness and accuracy prior to entry; flag and resolve discrepancies.
• Coordinate order-related email communications using established templates, ensuring stakeholders are informed at each step.
• Track order status and follow up to keep orders moving through the pipeline.
• Ensure all required order paperwork is complete, correctly filed, and easy to retrieve.
• Maintain organized, up-to-date digital filing systems in line with company standards.
• Identify and elevate missing documentation or data gaps to the appropriate team member.
• Support ad hoc reporting or data pulls related to order status and documentation.

Skills

Order processing

Data entry

Attention to detail

Written communication

Organization

CRM/ERP systems

Automotive/EV industry knowledge

Tools

Google Workspace

Microsoft Office

Job description

Harbinger is seeking an Order Processing Admin to support our Distribution & Sales Planning team. You will accurately process and enter customer and dealer orders, coordinate templated emails with stakeholders, and ensure all order-related paperwork is complete and filed for audit readiness.

The role requires 1+ year(s) in order processing or similar operational support, strong attention to detail, and proficiency with Google Workspace or Microsoft Office. Prior CRM/ERP experience is a plus.