Order Processing & Documentation Specialist

Harbinger Motors Inc.; United States; On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Stock Options

Robust Retirement Savings (401k, HSA, 

401k, HSA, FSA

Annual Vacation Bonus

Wellness & Fertility Benefits

Cell Phone Stipend

Complimentary Meals & Stocked Kitchens

Job summary

Harbinger Motors Inc. is seeking an Order Processing Admin to support our Distribution & Sales Planning team.

This role will process and enter customer and dealer orders, coordinate templated email communications with dealers, upfitters, and internal teams, and ensure that all order-related paperwork is complete, accurate, and filed. The position is detail-oriented and process-driven, keeping the order pipeline moving smoothly and our records audit-ready.

Qualifications

• 1+ years of experience in order processing, sales/administrative support, or a similar operations role.
• Strong attention to detail and comfort working with structured data entry processes.
• Proficiency with Google Workspace (Sheets, Docs, Gmail) and/or Microsoft Office.
• Clear, professional written communication skills.
• Ability to manage repetitive, high-volume tasks while maintaining accuracy.
• Strong organizational skills and reliable follow-through on outstanding items.
• Experience with CRM, ERP, or order management systems is a plus.
• Experience in automotive, EV, or fleet/commercial vehicle industries is a plus but not required.

Responsibilities

• Process and enter incoming orders into internal systems accurately and in a timely manner.
• Review order details for completeness and accuracy prior to entry; flag and resolve discrepancies.
• Coordinate order-related email communications using established templates, ensuring the right stakeholders (dealers, upfitters, internal teams) are informed at each step.
• Track order status and follow up proactively to keep orders moving through the pipeline.
• Ensure all required order paperwork (contracts, confirmations, allocation and delivery documentation) is complete, correctly filed, and easy to retrieve.
• Maintain organized, up-to-date digital filing systems in line with company recordkeeping standards.
• Identify and escape missing documentation or data gaps to the appropriate team member.
• Support ad hoc reporting or data pulls related to order status and documentation.

Skills

Attention to detail

Structured data entry

Clear written communication

Organizational skills

High-volume task management

Reliable follow-through

Customer/order processing

Tools

Google Workspace

Microsoft Office

CRM

ERP

Order management systems

Job description

Harbinger Motors Inc. is seeking an Order Processing Admin to support our Distribution & Sales Planning team.

This role will process and enter customer and dealer orders, coordinate templated email communications with dealers, upfitters, and internal teams, and ensure that all order-related paperwork is complete, accurate, and filed. The position is detail-oriented and process-driven, keeping the order pipeline moving smoothly and our records audit-ready.