Order Processing Admin

Harbinger; United States; On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Comprehensive Health, Dental & Vision

Early-stage Stock Options

Robust Retirement Savings

Generous PTO & Parental Leave

Annual Vacation Bonus

Wellness & Fertility Benefits

Cell Phone Stipend

Complimentary Meals & Stocked Kitchens

Job summary

Harbinger Motors is seeking an Order Processing Admin to support our Distribution & Sales Planning team in California. You will process and enter customer and dealer orders, coordinate templated communications, and ensure all order paperwork is complete and properly filed to keep the pipeline moving and records audit-ready.

The role requires 1+ year of experience in order processing or admin support, sharp attention to detail, and proficiency with Google Workspace and MS Office.

Qualifications

• 1+ years of experience in order processing, sales/administrative support, or a similar operations role.
• Strong attention to detail with structured data entry processes.
• Proficiency with Google Workspace and/or Microsoft Office.
• Clear, professional written communication skills.
• Ability to manage repetitive, high-volume tasks with accuracy.

Responsibilities

• Process and enter incoming orders into internal systems accurately and in a timely manner.
• Review order details for completeness and accuracy prior to entry; flag and resolve discrepancies.
• Coordinate order-related email communications using templates with dealers, upfitters, and internal teams.
• Track order status and follow up to keep orders moving through the pipeline.
• Ensure all paperwork (contracts, confirmations, documentation) is complete and filed.
• Maintain organized digital filing systems in line with recordkeeping standards.
• Identify data gaps and escalate missing documentation to the appropriate team.
• Support ad hoc reporting or data pulls related to order status.

Skills

Order processing

Data entry

Administrative support

Attention to detail

Office suite

Job description

About Harbinger

Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbinger’s best-in-class team of EV, battery, and drivetrain experts have pooled their deep experience to bring a first-of-its-kind EV platform to support the growing demand for medium-duty EVs and Hybrids. Harbinger: Familiar Form, Revolutionary Foundation.

ABOUT THE ROLE

Harbinger Motors is looking for an Order Processing Admin to support our Distribution & Sales Planning team. This role is responsible for accurately processing and entering customer and dealer orders, coordinating templated email communications with internal and external stakeholders, and ensuring that all order-related paperwork is completed, accurate, and properly filed. This is a detail-oriented, process-driven role that keeps our order pipeline moving smoothly and our records audit-ready.

KEY RESPONSIBILITIES

• Process and enter incoming orders into internal systems accurately and in a timely manner
• Review order details for completeness and accuracy prior to entry; flag and resolve discrepancies
• Coordinate order-related email communications using established templates, ensuring the right stakeholders (dealers, upfitters, internal teams) are informed at each step
• Track order status and follow up proactively to keep orders moving through the pipeline
• Ensure all required order paperwork (contracts, confirmations, allocation and delivery documentation) is complete, correctly filed, and easy to retrieve
• Maintain organized, up-to-date digital filing systems in line with company recordkeeping standards
• Identify and escalation missing documentation or data gaps to the appropriate team member
• Support ad hoc reporting or data pulls related to order status and documentation

QUALIFICATIONS

• 1+ years of experience in order processing, sales/administrative support, or a similar operations role
• Strong attention to detail and comfort working with structured data entry processes
• Proficiency with Google Workspace (Sheets, Docs, Gmail) and/or Microsoft Office
• Clear, professional written communication skills
• Ability to manage repetitive, high-volume tasks while maintaining accuracy
• Strong organizational skills and reliable follow-through on outstanding items
• Experience with CRM, ERP, or order management systems is a plus
• Experience in automotive, EV, or fleet/commercial vehicle industries is a plus but not required

WHAT SUCCESS LOOKS LIKE

• Orders are entered accurately with minimal rework or correction
• Stakeholders receive timely, correctly templated communications at each stage of the order process
• Paperwork is complete and filed correctly, with nothing missing when audited or requested
• Distribution & Sales Planning team members can rely on this role to keep the administrative side of order processing running without close oversight

Key Benefits & Perks:

• Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
• Early-stage Stock Options
• Robust Retirement Savings (401k, HSA, FSA)
• Generous Paid Time Off (PTO) & Parental Leave
• Annual Vacation Bonus
• Wellness & Fertility Benefits
• Cell Phone Stipend
• Complimentary Meals & Stocked Kitchens

California Pay Range

$23—$27 USD

Equal Opportunity

Harbinger is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition or any other characteristic protected by law.

Harbinger is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [e-mail].

Candidate Data Privacy

Harbinger may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Harbinger may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Harbinger may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our HR, legal, and finance teams, and the team(s) with the position(s) for which you are applying; (ii) Harbinger affiliates; and (iii) Harbinger’s service providers, including providers of background checks, staffing services, and cloud services.

Harbinger may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services. Any unsolicited resumes or candidate profiles submitted in response to our job posting shall be considered the property of Harbinger and are not subject to payment of referral or placement fees if any such candidate is later hired by Harbinger unless you have a signed written agreement in place with us which covers the applicable job posting.