Order Management Specialist

Vaisala Inc.; Boston (MA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with company match

Paid time off

Holiday pay

Tuition reimbursement

Life and disability insurance

Job summary

Vaisala Inc. in Burlington, MA is seeking an Order Management Specialist to manage customer orders. This hybrid role requires 3 days in-office and a strong focus on communication with customers and internal teams to ensure satisfaction.

Candidates should have a high school diploma with 2-3 years of relevant experience, be detail-oriented, and proficient in MS Office; SAP/Salesforce experience is a plus. The position offers a base salary and benefits.

Qualifications

• High school diploma or equivalent and 2-3 years of experience.
• Detail-oriented with strong organizational skills.
• Proficient in MS Office; SAP/Salesforce experience desired.
• Ability to multitask in a high-volume environment.

Responsibilities

• Manage all customer purchase orders from entry to fulfillment.
• Maintain clear, proactive communication with customers and internal teams.
• Ensure accurate order processing and timely updates.

Skills

Attention to detail

Time management

Multitasking

Positive attitude

Customer focus

Fast-paced

Initiative

Organization

Education

High school diploma

Tools

MS Office

SAP

Salesforce

Job description

Vaisala is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. From predicting hurricanes to optimizing renewable energy production, our technology is used where it matters the most - from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. For a second year running, Vaisala got recognized in TIME Magazine's World's Best Companies in Sustainable Growth 2026 study. Our team of close to 2,500 experts and 62 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong.

Our employees demonstrate, uphold, support, and model the Vaisala Values: Customer Focus, Innovation & Renewal, Strong Together and Integrity. Sharing strong and common values is part of our culture and enables us to work towards our shared mission.

Industrial Measurements business area serves a wide range of industries and applications ranging from pharmaceutical to food industries, and from warehouses to power transformers. It offers a broad range of accurate and reliable measurement instruments based on the cutting-edge technology to help our customers optimize their processes, improve efficiency, minimize energy consumption, and ensure the high quality of their end-products.

What's your role?

We are currently searching for an Order Management Specialist in our Burlington, Massachusetts office. This is a hybrid position (expectation of 3 days in-office). As an Order Management Specialist, you will be responsible for having an in-depth knowledge of Company products and services in order to effectively manage all customer purchase orders. With the ability to effectively communicate and understand the needs and wants of the customer, Order Management will ensure solid communication to ensure the customer's complete satisfaction.

What will you bring?

• High school diploma and 2-3 years of experience, or equivalent combination of education and experience
• Strong attention to detail and organization skills
• Excellent time management and multi-tasking
• Be able to work in fast-past, high volume capacity
• Maintain positive, professional attitude at all times
• Experience in MS Office-Word, Excel, Outlook, PowerPoint
• SAP/Salesforce experience desired
• Must be flexible, self-motivated, have a take charge attitude and prioritize tasks from a variety of supervisors
• Customer focused

ANTICIPATED SALARY RANGE

$70,000 - $85,000 base salary with our annual performance bonus plan. Salary is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. Additionally, we offer our employees a competitive benefits package which is outlined below.

What we offer:

Our benefits package includes: health, dental, and vision insurance, flexible spending accounts, company paid life, long and short term disability, 401(K) plan with company match, a variety of voluntary benefits programs, Employee Assistance Programs, and tuition reimbursement. We also offer holiday pay and a generous paid time off plan.

To be considered for this position you must currently be eligible to work in the U.S. Vaisala participates in the E-Verify employment verification system. Candidates are subject to a complete background check prior to an offer being extended. As a federal contractor, Vaisala reserves the right to enforce government mandated vaccination requirements for its employees.

Vaisala is proud to be an Equal Opportunity Employer and is committed to providing equal employment opportunity for all persons in all facets of employment. All qualified applications will receive consideration for employment without regard to any legally protected status.

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. As a government contractor, Vaisala complies with Section 503 of the Rehabilitation Act of 1973 (the Act), which is a law that prohibits federal contractors and subcontractors from discriminating in employment against individuals with disabilities and requires employers take affirmative action to recruit, hire, promote, and retain these individuals.