Order & Accounting Coordinator — In-Office

Alta HR; West Sacramento (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

401(k) plan with company match

Paid holidays, vacation, and sick time

Job summary

Alta HR in West Sacramento is seeking an Order Management & Accounting Coordinator to support daily operations within the Finance Team. You will ensure orders are processed accurately, coordinate deliveries, maintain inventory records, and perform accounting tasks with attention to detail.

The role requires independence, proactive communication, and the ability to manage competing priorities in a fast-paced environment; in-office schedule is Monday–Friday, 8:00 am–5:00 pm, with benefits

Qualifications

• 2+ years of experience in accounting, order processing, or a related role.
• Working knowledge of an accounting system and Microsoft Excel.
• Clear, proactive written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Process and verify customer orders, ensuring accuracy in pricing, quantities, and delivery details.
• Schedule order pickups and deliveries with customers, trucking companies, and shipping carriers, keeping everyone informed of timing and changes.
• Generate and manage invoices, credit memos, and payment records.
• Perform all accounts receivable tasks and assist with accounts payable.
• Maintain accurate inventory records ensuring proper accounting entries for transactions and adjustments.
• Communicate inventory status to the team and flag when more product is needed.
• Communicate with customers regarding order status, discrepancies, and payment follow-ups.
• Support manager with day-to-day tasks and special projects, taking initiative to help wherever needed.
• Assist with month-end closing activities and prepare accounting reports
• Identify and recommend improvements to workflows and accounting procedures.

Skills

Attention to detail

Communication

Time management

Independent worker

Education

Associate's or Bachelor's degree

Tools

Excel

Job description

Alta HR in West Sacramento is seeking an Order Management & Accounting Coordinator to support daily operations within the Finance Team. You will ensure orders are processed accurately, coordinate deliveries, maintain inventory records, and perform accounting tasks with attention to detail.

The role requires independence, proactive communication, and the ability to manage competing priorities in a fast-paced environment; in-office schedule is Monday–Friday, 8:00 am–5:00 pm, with benefits