Accounting Coordinator and Order Management

Alta HR; West Sacramento (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

401(k) plan with company match

Paid holidays, vacation, and sick time

Job summary

Alta HR in West Sacramento is seeking an Order Management & Accounting Coordinator to support daily operations within the Finance Team. You will ensure orders are processed accurately, coordinate deliveries, maintain inventory records, and perform accounting tasks with attention to detail.

The role requires independence, proactive communication, and the ability to manage competing priorities in a fast-paced environment; in-office schedule is Monday–Friday, 8:00 am–5:00 pm, with benefits

Qualifications

• 2+ years of experience in accounting, order processing, or a related role.
• Working knowledge of an accounting system and Microsoft Excel.
• Clear, proactive written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Process and verify customer orders, ensuring accuracy in pricing, quantities, and delivery details.
• Schedule order pickups and deliveries with customers, trucking companies, and shipping carriers, keeping everyone informed of timing and changes.
• Generate and manage invoices, credit memos, and payment records.
• Perform all accounts receivable tasks and assist with accounts payable.
• Maintain accurate inventory records ensuring proper accounting entries for transactions and adjustments.
• Communicate inventory status to the team and flag when more product is needed.
• Communicate with customers regarding order status, discrepancies, and payment follow-ups.
• Support manager with day-to-day tasks and special projects, taking initiative to help wherever needed.
• Assist with month-end closing activities and prepare accounting reports
• Identify and recommend improvements to workflows and accounting procedures.

Skills

Attention to detail

Communication

Time management

Independent worker

Education

Associate's or Bachelor's degree

Tools

Excel

Job description

We are an established organization that values collaboration, accountability, continuous learning, and commitment to accuracy. Our work environment encourages team members to take initiative, manage competing priorities, and contribute to improving day-to-day processes.

The Opportunity

We are seeking an Order Management & Accounting Coordinator to support our daily operations. This position is part of the Finance Team and reports directly to the department manager. This position plays an important role in ensuring customer orders are processed accurately, deliveries are coordinated efficiently, inventory records remain reliable, and accounting activities are completed in a timely manner. The ideal candidate is dependable, organized, and comfortable balancing multiples priorities. They can work independently, communicate proactively, and collaborate effectively with internal team members, customers, and vendors.

Compensation & Benefits

We value our team and offer the following compensation and benefits:

• $24.00-$28.00 per hour, depending on experience
• Full-time in office, Monday-Friday, 8:00 am-5:00 pm
• Medical - generous company contribution toward employee coverage
• 401(k) plan with a company match
• Paid holidays, vacation, and sick leave

Job Responsibilities

• Process and verify customer orders, ensuring accuracy in pricing, quantities, and delivery details.
• Schedule order pickups and deliveries with customers, trucking companies, and shipping carriers, keeping everyone informed of timing and changes.
• Generate and manage invoices, credit memos, and payment records.
• Perform all accounts receivable tasks and assist with accounts payable.
• Maintain accurate inventory records ensuring proper accounting entries for transactions and adjustments.
• Communicate inventory status to the team and flag when more product is needed.
• Communicate with customers regarding order status, discrepancies, and payment follow-ups.
• Support manager with day-to-day tasks and special projects, taking initiative to help wherever needed.
• Assist with month-end closing activities and prepare accounting reports
• Identify and recommend improvements to workflows and accounting procedures.

Qualifications

Required

• At least 2 years of experience in accounting, order processing, or a related role.
• Working knowledge of an accounting system and Microsoft Excel.
• Strong attention to detail and problem-solving abilities.
• Clear, proactive written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to manage competing priorities in a fast-paced environment.
• Ability to work independently while contributing to a collaborative team.

Preferred

• Associate's or Bachelor's degree, ideally in accounting; relevant experience may be considered in place of a degree.
• Experience with an inventory management system.