OPS Palm Specialist - 80900817

Civicworks; Tallahassee (FL); On-site; USD 40,000 - 52,000; Part time

Job summary

Civicworks in Tallahassee, FL seeks a temporary Invoice Manager to oversee invoice processing through MFMP. You will review electronic vendor invoices, verify purchase orders, and conduct compliance audits to ensure timely payment within 5 business days.

You will serve as the final approver for daily voucher summaries and collaborate with procurement and finance teams, applying Florida PALM knowledge when available and generating ad hoc Excel reports as needed.

Qualifications

• Experience auditing and processing payments.
• Ability to communicate effectively and work independently.
• Familiarity with MFMP and Ariba on Demand.
• Knowledge of Florida PALM preferred.
• Regulatory responsibilities experience preferred.
• Ability to create Excel worksheets and ad hoc reports.

Responsibilities

• Handle invoice processing and approval through MFMP.
• Review electronic invoices from vendors and verify purchase orders.
• Conduct compliance audits of invoices and PO data.
• Ensure invoices are approved within 5 business days.
• Serve as final approver for daily voucher summaries.

Skills

Auditing payments

Effective communication

Independent work

Excel reporting

Tools

Ariba on Demand (MFMP)

MS Excel

Job description

This temporary position in the Department of Juvenile Justice handles invoice processing and approval through My Florida Market Place (MFMP). The role serves as an Exception Handler/Invoice Manager, reviewing electronic invoices from vendors, conducting compliance audits, and verifying purchase order information. The position ensures invoices are approved within 5 business days and serves as final approver for daily voucher summaries.

Key qualifications:

• Knowledge of Accounting Information Resource (FLAIR) and Ariba on Demand (MyFlorida MarketPlace)
• Experience auditing and processing payments
• Ability to communicate effectively and work independently
• Knowledge of Florida PALM preferred
• Experience with regulatory responsibilities preferred
• Ability to create Excel worksheets and ad hoc reports