ACCOUNTANT III - 80900815

State of Florida; Tallahassee (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

State of Florida is hiring an Accountant III in Tallahassee to manage MFMP invoice processing, auditing invoices and POs, and ensuring timely approvals. The role requires reviewing electronic invoices, maintaining documentation, and supporting auditors.

The incumbent will verify PO details, assist with voucher schedules, and serve as final approver for voucher summaries. Working hours are 8:00am–5:00pm, 40 hours/week.

Qualifications

• Knowledge of FLAIR and Ariba on Demand (MFMP).
• HIPAA and related state/federal laws apply.
• Microsoft Office products proficiency; Excel worksheets creation.

Responsibilities

• Process and audit MFMP invoices and purchase orders.
• Verify PO information against received orders and supporting docs.
• Ensure invoices are approved within 5 business days in MFMP/AOD.

Skills

MFMP knowledge

FLAIR knowledge

HIPAA compliance

Microsoft Office

Excel skills

Tools

Ariba on Demand

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:877021

Working Title: ACCOUNTANT III - 80900815

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

OPS ACCOUNTANT III

This is a re-advertisement. Previous candidates need not re-apply.

LOCATION, CONTACT AND SALARY INFORMATION

Location: Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Starting Salary: $17.00/hourly.

DUTIES AND RESPONSIBILITIES

This position will be responsible for Exception Handler /Invoice Manger approving in My Florida Market Place (MFMP) payments of invoices, audit of invoices and purchase orders. The position will review and process the electronic invoices submitted from a vendor through MFMP. Perform audits on invoice in MFMP to ensure compliance with all applicable statutes and departmental policies and procedures.

Verifies purchase order information against order received and supporting documentation. Ensures that invoices are approved within 5 business days once received in MFMP/AOD. Contact staff when necessary to ensure the following information are in AOD for each purchase received: acknowledgment of receipt, invoice information, purchase order and certification statement. Assist staff with compiling and uploading voucher schedules and supporting documentation for invoices.

Serves as the final approver for the voucher summary daily. Ensure payments on the summary are coded correctly and verify transaction date for compliance. Assists in the management of the certification forward process for the Department. Assists with providing and submitting the information requested by the Department of Financial Services auditors and purchasing liaisons.

Performs other related duties as assigned.

Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Accounting Information Resource (FLAIR)

Ariba on Demand (MyFlorida MarketPlace)

Health Insurance Portability and Accountability Act (HIPAA) and other state and/or federal laws

Microsoft Office Products

Creating Excel Worksheets

Ability to:

Determine work priorities, assign work, and ensure proper completion of work assignments

Solve problems and decision making

Work independently

Establish and maintain effective working relationships with others

Communicate effectively verbally and in writing

Experience auditing and processing payments.

Preference will be given to candidates with six months experience

• Knowledge of FLAIR.
• Knowledge of Florida PALM.
• Working in a position with regulatory responsibilities.
• Create ad hoc reports.
• Processing payments.

SPECIAL NOTES

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required.If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.