OPS PALM SPECIALIST - 80900817

My Florida CFO; Tallahassee, Northern (FL, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Department of Juvenile Justice in Tallahassee, FL is seeking an OPS PALM Specialist to manage MFMP payments, audits, and related compliance. Responsibilities include reviewing invoices, verifying PO data, and ensuring timely approvals while supporting audit requests and certification processes.

The role requires strong knowledge of FLAIR, MFMP, HIPAA, and MS Office, along with attention to detail and independent work capabilities.

Qualifications

• Knowledge of FLAIR and MFMP processes.
• Ability to audit and process payments with accuracy.
• Understanding of applicable statutes and department policies.

Responsibilities

• Approve MFMP payments and audit invoices and purchase orders.
• Review electronic invoices submitted via MFMP by vendors.
• Verify PO information against orders and supporting docs.
• Ensure invoice approvals within 5 business days in MFMP/AOD.
• Serve as final approver for voucher summaries and assist auditors.

Skills

FLAIR knowledge

MFMP knowledge

HIPAA compliance

Microsoft Office

Excel skills

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884864

Working Title: OPS PALM SPECIALIST - 80900817

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION:

Location:Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

DUTIES AND RESPONSIBILITIES:

This position will be responsible for Exception Handler/Invoice Manger approving in My Florida Market Place (MFMP) payments of invoices, audit of invoices and purchase orders. The position will review and process the electronic invoices submitted from a vendor through MFMP. Perform audits on invoice in MFMP to ensure compliance with all applicable statutes and departmental policies and procedures.

Verifies purchase order information against order received and supporting documentation. Ensures that invoices are approved within 5 business days once received in MFMP/AOD. Contact staff when necessary to ensure the following information are in AOD for each purchase received: acknowledgment of receipt, invoice information, purchase order and certification statement.

Serves as the final approver for the voucher summary daily. Ensure payments on the summary are coded correctly and verify transaction date for compliance. Assists in the management of the certification forward process for the Department. Assists with providing and submitting the information requested by the Department of Financial Services auditors and purchasing liaisons.

Performs other related duties as assigned.

Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Accounting Information Resource (FLAIR)
• Ariba on Demand (MyFlorida MarketPlace)
• Health Insurance Portability and Accountability Act (HIPAA) and other state and/or federal laws
• Microsoft Office Products
• Creating Excel Worksheets

Ability to:

• Determine work priorities, assign work, and ensure proper completion of work assignments
• Solve problems and decision making
• Work independently
• Establish and maintain effective working relationships with others
• Communicate effectively verbally and in writing
• Experience auditing and processing payments.

Preference will be given to candidates with six months experience:

• Knowledge of FLAIR.
• Knowledge of Florida PALM.
• Working in a position with regulatory responsibilities.
• Create ad hoc reports.
• Processing payments.

SPECIAL NOTES:

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names, phone numbers and Addresses for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at [phone].

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required.If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:0 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.