Accountant Financial Manager

Judit Inc; Tallahassee (FL); On-site; USD 60,000 - 75,000; Full time

Job summary

Judit Inc in Florida is seeking a skilled professional to manage the invoice payment approval process in MFMP and FLAIR for assigned accounts payable. You will train team members on FLAIR, MFMP and invoice auditing rules and audit MFMP invoices as needed.

Daily responsibilities include monitoring the MFMP IR Last Approver report for unpaid invoices, managing the central AP mailbox, and distributing emails to the appropriate accountant.

Responsibilities

• Manage the invoice payment approval process in MFMP and FLAIR for assigned accounts payable.
• Train team members on FLAIR, MFMP and invoice auditing rules.
• Audit and approve MFMP invoices as needed.
• Monitor unpaid invoices daily using the MFMP IR Last Approver report.
• Monitor the central accounts payable mailbox and distribute emails to the appropriate accountant.
• Submit voucher reduction and deletion requests to DFS.
• Handle invoices returned by the Department of Financial Services for audit questions.
• Review FLAIR voucher audit screen and Voucher Aging Report to ensure timely posting by DFS.
• Review certified forward encumbrances and payables at year end.
• Review and sign voucher documents for invoice payments and inter-agency journal vouchers processed through FLAIR.
• Review the FLAIR encumbrance amount, the Payment Tracking Log and total previous payments to ensure balances are accurate.
• Recommend changes to procedures to solve problems detected during voucher and payment review.
• Assist MFMP members with MFMP issues.
• Place service tickets with the MFMP Buyer Help desk as problems occur.
• Represent OFM at MFMP meetings.
• Run various MFMP Secure Reports as needed to monitor transactions.
• Perform other related duties as required.
• Knowledge of accounting principles, knowledge of personal computers.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to communicate effectively verbally and in writing.
• Ability to work independently.
• Ability to utilize problem solving techniques.
• Ability to analyze and interpret accounting data.
• Ability to establish and maintain effective working relationships with others.

Job description

Manage the invoice payment approval process in MyFloridaMarketPlace (MFMP) and FLAIR for assigned accounts payable

• Train team members on FLAIR, MFMP and invoice auditing rules.
• As needed, audit and approve MFMP invoices.
• Daily, use the MFMP IR Last Approver report to monitor the status of unpaid invoices.
• Monitor the accounts payable central mailbox and distribute e-mails to appropriate accountant.
• Submit voucher reduction and deletion requests to DFS.
• Handle invoices returned by the Department of Financial Services for audit questions.
• Review the FLAIR voucher audit screen and Voucher Aging Report to ensure that vouchers are timely posted by the Department of Financial Services
• Review certified forward encumbrances and payables at year end.
• Review and sign voucher documents for invoice payments and inter-agency journal vouchers processed through FLAIR.
• Review the FLAIR encumbrance amount, the Payment Tracking Log and total previous payments to ensure balances are accurate.
• Recommend changes to procedures to solve problems detected during voucher and payment review.

Assist members with MyFloridaMarketPlace (MFMP) issues.

• Place service tickets with the MFMP Buyer Help desk as problems occur.
• Represent OFM at MFMP meetings.
• Run various MFMP Secure Reports as needed to monitor transactions.

Performs other related duties as required:

• Read and acknowledge FDLE Policies & Procedures within 30 workdays of employment or 30 workdays of issuance of revised Policies.
• Responsible for the care, custody and control of all property assigned. If property is lost or damaged through the member’s negligence or misuse, then the member may be subject to disciplinary action or be required to reimburse FDLE for the loss or damage.
• As a member of a law enforcement agency, during any critical incident or disaster (both natural and man-made), your position may be designated as an essential service position for a given period, and you may be required to work after normal business hours, during office closures, or during weekends and/or holidays when needed.
• As needed, assist other members to ensure all invoices are processed in compliance with the Prompt Payment law.

• Knowledge, skills and abilities, including utilization of equipment, required for the position:
• Knowledge of accounting principles, practices and procedures.
• Knowledge of personal computers.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to communicate effectively verbally and in writing.
• Ability to work independently.
• Ability to utilize problem solving techniques.
• Ability to analyze and interpret accounting data.
• Ability to establish and maintain effective working relationships with others.