Maintenance Operations Admin Coordinator

Aam Llc; Tempe (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

AAM Corporate Office in Tempe, AZ is seeking an organized Administrative Support professional to help maintain our maintenance operations across multiple homeowner association communities.

You will support the Maintenance Director and leadership by coordinating schedules, managing work orders, maintaining documentation, and preparing reports while ensuring accurate data and clear communication throughout the team.

Qualifications

• 2 years of full-time administrative support experience in an office environment.
• Experience handling customer service in person and over the phone.
• Strong organizational, communication, and documentation skills.
• Ability to work with vendors, scheduling, and maintaining records.

Responsibilities

• Provide direct administrative support to the Maintenance Director and Maintenance Managers.
• Prepare, maintain, and distribute reports, correspondence, spreadsheets, presentations, and department documentation.
• Assist with tracking work orders, service requests, preventative maintenance schedules, and project statuses.
• Maintain files and records in accordance with company policies and retention requirements.
• Assist with obtaining bids, gathering vendor information, and coordinating contractor scheduling.
• Monitor inventory reports and assist with ordering office supplies, equipment, materials, and department resources.
• Compile data and generate reports related to work orders, maintenance activities, staffing, and operational performance.
• Perform other duties as directed.

Skills

Organizational skills

Verbal and written communication

Microsoft Office Suite

Attention to detail

Data entry and recordkeeping

Education

High School or better

Tools

Microsoft Office Suite

Job description

AAM Corporate Office in Tempe, AZ is seeking an organized Administrative Support professional to help maintain our maintenance operations across multiple homeowner association communities.

You will support the Maintenance Director and leadership by coordinating schedules, managing work orders, maintaining documentation, and preparing reports while ensuring accurate data and clear communication throughout the team.